Paralegal Legal Assistant

State of MontanaHelena, MontanaFull TimeOn Site

This position provides paralegal assistance to agency attorneys. The position researches information and coordinates legal processes, and prepares correspondence, pleadings, motions, briefs and other legal documents for attorney review.

Key Responsibilities Include:

Research and Coordination

  • Obtains and/or develops witness statements and evidence to evaluate the merits of matters.
  • Identifies and locates expert and lay witnesses to provide essential and convincing testimony to establish facts.
  • Interviews and prepares witnesses for hearing.
  • Obtains documents and other relevant information from courts or opposing counsel.
  • Researches statutory and case laws and summarizes results to assist attorneys.
  • Ensures deadlines and statute of limitations are accurately tracked and requests extensions.
  • Provides assistance to the attorneys to facilitate the preparation and presentation of cases in judicial and administrative venues.
  • Manages administrative cases.

Legal Documentation

  • Prepares legal correspondence and pleadings, motions, briefs and other legal documents for attorney review.
  • Proofreads legal documents for accuracy, citation format, and compliance with Rules of Civil Procedure.
  • Recommends report formats such as flow charts and tables to be used in exhibits.
  • Recommends and develops legal templates as necessary.
  • Perform special assignments as determined by the OLA management team.

Physical and Environmental Demands: Typical office environment with keyboarding demands.

If you have any questions, please contact Shannon Voss at 406-444-6920 or


Required for the First Day of Work

  • Knowledge of legal procedures.
  • Knowledge of administrative law and litigation process including court procedures.
  • Knowledge of legal formatting requirements in various courts and other jurisdictions.
  • Ability to conduct research and investigate facts.
  • Ability to navigate State and Federal court systems.
  • Verbal and written communication skills including proper legal citations and legal terminology.
  • Acute attention to detail, time management, and organizational skills.
  • Ability to work independently and within a team environment.
  • Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.

Minimum Required Education and Experience

  • Associates degree in paralegal studies from an accredited institution or
  • Bachelor’s degree in paralegal studies from an accredited college or university; or
  • Bachelor’s degree in any discipline from an accredited college or university and completion of no less than 18 semester credits of course work offered by a qualified paralegal studies program; or
  • Certification by the national association of legal assistants or the National Federation of Paralegal Associations; or
  • Has received a high school diploma or its equivalent and has performed not less than 4,800 hours of substantive legal work under the supervision of a licensed lawyer documented by the certification of the lawyer or lawyers under whom the work was done and has completed at least five hours of approved continuing legal education in the area of legal ethics and professional responsibility; or
  • Has graduated from an accredited law school and has not been disbarred or suspended from the practice of law by any jurisdiction.

Women (and/or) minorities may be under-represented in this position and are encouraged to apply.

To be considered for this position, at the time of submitting the online application you must also submit:

  • a cover letter,
  • resume,
  • three professional references with contact numbers and work relation to you.

Why Helena, Montana?

Helena is the beautiful capital city of Montana. Situated in the picturesque backdrop of the Rocky Mountains and with a population of just over 32,000, Helena offers small town living and diverse opportunities for anyone to feel at home. Whether you are interested in outdoor recreation, immersing yourself in arts and culture, or retracing history, Helena has something for you.

The State of Montana offers a comprehensive benefits package, including:

  • 15 paid vacation days per year
  • 12 paid sick days per year
  • 10 paid holidays per year
  • Health Coverage
  • Retirement Plan

To view State of Montana’s medical, dental, vision coverage, and other offerings, you can visit our Health Care and Benefits website at,

This is an open until filled position.

Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Job: Legal
Salary: $ 24.46 - 24.46 Hourly
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Shift: Day Job
Travel: Yes, 5 % of the Time

Primary Location: Helena

Agency: Department of Public Health & Human Services
Union: 000 - None
Bargaining Unit: 000 - None

Posting Date: Oct 29, 2021, 12:58:27 PM
Closing Date (based on your computer's timezone): Ongoing
Required Application Materials: Cover Letter, Resume, References

Contact Name: Shannon Voss | Contact Email: | Contact Phone: 406-444-6920

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