MBK Real Estate CompaniesIrvine, CaliforniaFull TimeRemote

MBK Real Estate (MBK) is an industry leader in real estate operations and development. Through its subsidiaries, MBK Rental Living, MBK Industrial Properties and MBK Senior Living, MBK Real Estate is renowned for building award-winning new home and apartment communities, state-of-art distribution facilities and for its reputation in providing exceptional high standards of service throughout its senior living communities.

MBK is a privately held real estate development firm with roots in the business dating back to 1996. MBK's extensive activities through its operating divisions, along with the size and scale of our development and building activities represent the continuation and commitment to American enterprise.

We are looking for a Paralegal for our Home Office in Irvine, CA.

Full-time hours

Monday- Friday, 9am - 6pm

In this role, you will report to the General Counsel and perform support functions in the daily operations of the legal division. This includes: assisting in various types of legal matters pertaining to the organization, including handling general corporate matters, providing assistance in the preparation of legal documents, reviewing, gathering, organizing and processing information, research and compilation of data as well as the tracking current litigation as well as assisting with insurance claims and risk management. The candidate should have a broad basic knowledge of corporate organizational principals, practices, and procedures and must have experience establishing and maintaining corporate entities, contract review, monitoring transactions, as well as knowledge of litigation and general corporate matters. Experience with reviewing insurance certificates and reporting insurance claims is a plus and expertise in Excel and PowerPoint, as well as Microsoft Word, Windows and Word Processing are required. The ability to work independently and as a team player is also essential.

Essential Job Duties:

Formation and Maintenance of Corporate Entities

  • Assist with formation and maintenance of entities, including preparation of organizational documents (articles of incorporation, bylaws, fictitious name registrations, foreign qualifications, license applications); checking formation availability and reserving entity name; drafting and filing of amendments to articles of incorporation, etc. Complete applications for conducting business under state and federal law, including applications for Employer ID Number.
  • Draft corporate resolutions and written consents.
  • Maintain organizational chart of all of the organization’s entities.
  • Assist with maintaining an accurate database for the company and all related joint ventures, LLCs and subsidiaries, including their respective organizational documents, registered agents, governing bodies, ownership, and other pertinent data.

Litigation Matters

  • Responsible for litigation notices, litigation holds and monitoring of claims.
  • Responsible for updating and maintaining the company’s litigation/claims database.
  • Track progress of litigation claims, potential claims and other matters and following up with outside counsel on status.
  • Assist with legal reporting and generating litigation reports for various ownership groups.
  • Collect internal information and assist in responding to auditors’ requests for information. Gather litigation and billing information to prepare draft responses to auditors' requests for information

Preparation of Legal and Other Documents

  • Draft and revise routine business agreements including confidentiality and vendor/procurement agreements and other documentation preparation and proofing under the supervision of the General Counsel.
  • Review contracts, confidentiality agreements, policies and other corporate documents.
  • Draft correspondence, abstracts, summaries, addenda, amendments.
  • Review and edit legal forms and documents for accuracy.
  • Draft and maintain closing/transaction checklists.

Assist with Insurance Claims and General Risk Management

  • Assist with insurance and risk management, submission of claims, notice to carriers, issuance and tracking of insurance certificates, reviewing insurance certificates, etc.
  • Assist with general insurance matters, including insurance renewals and insurance schedules.
  • Coordinate with insurance brokers; Ensure that monthly updates from insurance brokers accurately capture all claims and notices to carriers

Maintain Legal Records, Documents and Correspondence for the Organization

  • Build and maintain databases and files.
  • Maintain legal records, documents and correspondence for the organization.
  • Create filing system and maintain filing of correspondence and legal documents.
  • Support corporate record retention and maintenance, including monitoring and ensuring compliance with electronic discovery.

Other Responsibilities

  • Assist with departmental initiatives, including the redesign of legal support processes, contract templates, and the use of technologies to increase efficiencies.

Knowledge and Skills

  • Bachelor’s degree from an accredited institution preferred.
  • Paralegal Certification preferred.
  • Attention to detail and accuracy; Highly organized and efficient; Positive attitude.
  • Strong analytical, problem solving, keen attention to detail and organizational skills.
  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
  • Ability to maintain strict confidentiality of privileged, confidential and/or sensitive matters.
  • Listens and gets clarification; Responds well to questions.
  • Writes clearly and informatively; edits work for spelling and grammar; Varies writing style to meet needs.
  • Balances team and individual responsibilities; Contributes to building a positive team spirit.
  • Accepts responsibility for own actions; Follows through on commitments.
  • Demonstrates accuracy and thoroughness; Looks for ways to add value and improve and promote quality.
  • Follows instructions, responds to management direction.
  • Takes independent actions and calculated risks; Asks for and offers help when needed.

Physical Demands

  • Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion
  • Ability to sit and work at a computer for long periods of time
  • Able to move intermittently throughout the work day and between divisions
  • Ability to lift/carry up to 30 lbs. and push up to 20lbs. as necessary
  • Some travel required

We offer a rich benefit package including; competivie salaries, 401k retirement plan with employer matching, comprehensive medical, dental and vision insurance, and paid time off.

If you are ready to meet the challenges of this critical role, we want to hear from you!

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