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Legal Secretary

Chubb
Posted Jun 28
Full Time
Readington Township, New Jersey

Chubb's New Jersey House Counsel seeks a Legal Secretary with expertise in New Jersey personal injury defense and employment litigation. 

Duties:

  • Complete all assignments in a timely manner.
  • Prepare pleadings and documents for court filings and in preparation for trial or early resolution of case.
  • Prepare routine letters and documents; process incoming mail, faxes and e-mail and handle the attorneys’ calendars.
  • Download litigation documents. 
  • Calendar court dates on scheduling orders.
  • Set up deposition/arbitration dates, arrange for court reporters etc. 
  • Manage and arrange Outlook calendar dates and Webex meetings for attorneys. 
  • Complete attorney/paralegal edits on monthly prebills to ensure accuracy of monthly invoices. 
  • Process/request invoice check requests for outside vendor payments.
  • Opening of Case files (including pulling documents from court website).
  • Closing of Case files.
 

Qualifications

Job Requirements: 

  • The Legal Secretary should possess 3-5 years prior legal secretarial experience.
  • Excellent communication, organizational and time management skills.
  • Ability to work well independently, but with supervision and direction from the responsible attorneys.
  • Ability to handle daily calendar (confirming, scheduling, rescheduling as necessary).
  • Ability to maintain professionalism under pressure.
  • Ability to converse in a professional manner with coworkers, claims, clients, opposing counsel and experts.
  • Ability to provide coverage when necessary.
  • Expert in legal document word processing, (create, edit, proofreading, table of authority and contents, legal sites, on all legal documents (pleadings, discovery, correspondence) 
  • Expert in Microsoft Office 2010 Suite, highly proficient in Outlook, Teams, Word, Excel, PowerPoint, & Adobe Pro.
  • Proficiency in maintaining and managing updated litigation case files, (paper and electronic) 
  • Ability to keep file organized and up to date, including opening and closing of the file.
  • Proficiency in Federal and State court systems.
  • Proficiency in Court Rules and Procedures including e-filings.
  • Knowledge of filesharing services.


Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress.

Chubb is also highly committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.

 

About Us

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
 
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.