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Job Summary

The Legal Operations Specialist is responsible for designing and implementing strategic, practical, and effective solutions and process improvements across Square Enix Inc’s Business & Legal Affairs Department, including Square Enix’s subsidiaries and its other affiliated corporate entities located in the United States, Canada and the United Kingdom.

Essential Duties and Responsibilities

• Manage and maintain the internal contract management system “CMS” database, including significant data entry, updating of company information, contract information, request information, etc.
• Organize physical files, records, upload them to the database, and migrate them to the CMS system (if needed) following established procedures; update such procedures as required.
• Define, implement, and launch new CMS workflows.
• Schedule meetings, events, and conference calls.
• Implement and maintain procedures and practices within Legal to promote efficient workflows and handling of legal requests throughout the organization.
• Help implement new tools for the legal team and maintain existing tools.
• Assists in tracking, compiling, and analyzing metrics on contracts and legal workflow processes.
• Troubleshoot contract management system errors and maintain all aspects of the active CMS.
• Assist with the creation of training manuals for all legal processes and tools.
• Assist with overflow work as requested.
• Provide backup support to other support staff within the department.
• Ad-hoc projects and general administrative support as required.
• Other related duties as required.

Knowledge, Skills & Abilities

• BA or BS or equivalent commensurate work experience
• 2+ years of Legal Operations or technical work experience
• Experience with implementing legal operational tools
• Computer proficient with Microsoft Word, Excel, and contract management systems

Competencies, Skills and Attributes

• Good oral and written communication skills, and excellent organizational skills
• Must be detail oriented and demonstrate accuracy and consistency
• Able to manage numerous projects, meet deadlines and prioritize workload
• Analytical and problem-solving experience
• Must be willing to take initiative
• Must have good interpersonal skills and be able to work independently as well as closely with team members
• Ability to prioritize and manage time
• Intellectual curiosity, humility, and high ethical standards
• Ability to maintain confidentiality of sensitive information

Supervisory Responsibility

• This position has no supervisory responsibilities.

Travel

• This position does not require domestic and international travel.

Work Environment

• Due to COVID-19, this role has been placed on a Temporary Work From Home position.
• This job normally operates in a professional office environment. This role uses standard office equipment such as computers, laptops, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear, see, and move around the facilities. This would require the ability to lift files/boxes, open filing cabinets, file, bend, twist, stand on stool as necessary. Must be able to lift up to 20 pounds. This expectation holds true for the current work-from-home environment.

Our Perks

• Medical, Dental, and Vision covered for you and the option to add your spouse/domestic partner and children at 2% of premium
• EAP
• 401K Employer Match
• Life Insurance
• Generous PTO Policy
• Parental Leave, Sick Leave, Covid Leave,
• Pre-tax benefits (Medical FSA and Dependent Care FSA)
• Discount on game purchases and merchandise

Square Enix, Inc. is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex (including breast feeding and related medical conditions), gender identity and expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state and local laws.

Square Enix, Inc. is committed to the full inclusion of all qualified individuals. It is the policy of Square Enix, Inc. that qualified individuals with disabilities not be discriminated against because of their disabilities in regard to job application procedures, hiring, and other terms and conditions of employment. It is further the policy of Square Enix, Inc. to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to HR_RA@US.SQUARE-ENIX.COM. Please note that general employment questions are not addressed here.