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About the job

Legal.io is working with an established non-profit based in Oakland to bring on a Legal Operations Manager & Grants Coordinator. This position will report to the General Counsel and work closely with the Contracts Coordinator. The role is hybrid (4 days in office in Oakland) and temp-to-perm.

Role & Responsibilities

1. Legal Ops:

• Assess, implement, and maintain customized technologies and processes to drive efficiencies in the department’s delivery of legal services
• Legal team rep to Ops/IT for Salesforce, Airtable, and other tools/systems
• Legal budget analysis/prep, monitoring outside counsel utilization & bills
• Optimize contract & grant coordination processes and contract terms database
• Support for contract coordination when Contract Coordinator is out
• Legal records and archives management
• Board governance support with records and conflicts checks

2. GC/Legal team support:

• Meetings and agenda management
• Representing GC in meetings; notes and follow-up
• Monitor general Legal email inbox
• GC/Legal ongoing matters and day-to-day task management
• Manage legal trainings for the org; including developing materials and leading sessions and managing calendar and library for same

3. Grants coordination:

• Manage progress of grant agreements through Legal, including coordinating the preparation and execution of grant agreements, amendments, and exhibits and coordinating payment info to Finance
• Partner closely with GC and programmatic stakeholders (incl. Partner Leads) to understand the needs and develop processes and solutions that scale alongside our grant program.
• Manage grant tracking database (current Airtable; future Salesforce)
• Onboard new grantees
• Support due diligence review of prospective grantees including verifying tax status, financial information, and fiscal sponsor relationships
• Support grant budget forecasting and distribution process and maintain detailed records of payments and grant balances to monitor expenditures
• Support and coordinate the development of grant budgets and milestones/outcomes with Programs team and outside school support vendors
• Track grant program reports & results; support Program team reports on same
• Manage electronic document storage and organization of legal, financial, and programmatic documents for the grant program

Qualifications/Skills

• Agile, accurate, resourceful, responsive
• Deep project management skills
• Detail oriented; curious thinker
• Strong administrative organization skills
• Familiarity with legal agreements, grant agreements a plus
• Clear concise communication, presentation and collaboration skills
• Self-motivated with the ability to set long term and day-to-day priorities and manage multiple tasks in an effective and efficient manner
• Comfortable working with flexibility in an agile customer-service oriented environment
• Discreet and familiar with navigating legally sensitive or confidential matters
• 4+ years of experience with legal operations or legal project/case management, nonprofit administration, and/or grants management
• Paralegal experience a plus
• Familiarity with CRM software systems; Ironclad, Salesforce a plus

Position Details

Role: Legal Operations Manager & Grants Coordinator

Location: Oakland, CA (4 days a week in-office)

Salary: $120,000 - 150,000 / year based on experience and subject-matter expertise

Start Date: May 2023