Legal Assistant

CGS Federal (Contact Government Services)Benton, ArkansasFull Time

Contact Government Services is looking for a Legal Assistant to work at the United States Attorney's Office located in Little Rock, Arkansas! As a Legal Assistant for CGS, you will be responsible for performing administrative and organizational Litigation Support for the United States Attorney's office. This job has remote capabilities but is primarily an on-site position.

Job Duties will include:

  • Provides a variety of direct legal support assistance services to serviced AUSA staff. Typical assignments include:
    • Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved. Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.
    • Electronically file documents on behalf of and at the directive of the AUSA with the appropriate state or federal court, applying knowledge of local court rules and practices.
    • Aid in preparing, processing, and organizing evidence for production as discovery and for use in trial. Manage discovery and evidence in paper and electronic formats. Aid AUSAs in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, compiling witness and exhibit lists, and managing witnesses.
    • Coordinate with the financial litigation paralegal and debt collection agent and the victim/witness specialists to ensure adherence to current departmental guidelines relating to victims' rights and services responsibilities. Notify appropriate individuals of victim/witness issues.
    • Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings.
    • Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.
  • 2. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:
    • Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.
    • Obligate funds for litigation expenses and monitors for continued necessity. Review bills and invoices and submits to budget office for payment.
    • Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintain calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
    • Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned AUSA, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned AUSA.
    • Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned AUSA’s signature.
    • Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter.
    • Attend meetings and trainings as may be required and appropriate.
    • Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar.
    • When appropriate, provide automated litigation assistance to AUSAs in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.
    • Perform other related duties as assigned

Required Skills:

  • Must be a U.S. Citizen
  • Must be able to successfully complete a stringent Background Investigation and obtain the required Government Security clearance
  • Experience with Litigation Support principles, methods, and practices

Benefits of the Position Include:

  • Health, Dental, and Vision insurance
  • Life Insurance
  • 401k
  • Flexible Spending Account (Health, Dependent Care, and Commuter)
  • Paid Time Off and Observance of State/Federal Holidays

This is a job post for a position with CGS. We are a small business driven by providing our clients with the most exceptional service in the sector. In order to give our clients, the best service we need to have the right team of motivated individuals to provide that service to them.

Our staff core values are as follows:

Honesty through hard work and self-awareness, professionalism in all we do, and delivering the best quality to our consumers mending those relations for years to come.

For more information about CGS please visit:

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