Government Contract Administrative Assistant

EquipmentShareColumbus, OhioFull TimeOn Site

EquipmentShare is Hiring a Government Contract Administrative Assistant

EquipmentShare is searching for a Government Contract Administrative Assistant for our corporate office in Columbia, MO, to support our team as the department continues to grow.  

EquipmentShare is seeking a Government Contract Administrative Assistant to be responsible for (Add in some job duties - ex. Responsible for leading the team, being the cheerleader for sales, etc.)


Primary Responsibilities

  • Assist in effectively enforcing contracts made with the government, contractors, employees, suppliers, or clients
  • Closely review contract documents for accuracy, prepare and distribute contract documents for execution, review incoming and outgoing correspondence, maintain and organize physical and electronic contract files, and prepare reports.
  • Audit contracts, and documentation, enter contracts into the database, and customer services
  • Maintain, update, and support all online sites and tools associated with Federal, State, Local, and Education contracts
  • Update processes and procedures as needed to reflect changes
  • Coordinate meetings, travel arrangements, conference calls, video conferences, staff training, departmental budget, and expense reports.
  • Schedule and maintain contract database and management-level schedules/calendars
  • Assemble information from numerous departments and create presentations for meetings regarding the contracting process.
  • Handle the Freedom of Information Act and other requests from Federal customers or agencies.
  • Maintain government contracts files in auditable form, including managing data production to the government during government audits and investigations.
  • Must be open to occasional travel (20%) across the United States


Why We’re a Better Place to Work

  • Competitive salary.
  • Medical, Dental and Vision coverage for full-time employees.
  • 401(k) and company match.
  • Generous paid time off (PTO) plus company paid holidays.
  • Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).
  • State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.
  • Seasonal and year round wellness challenges.
  • Company sponsored events (annual family gatherings, happy hours and more).
  • Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year. 
  • Opportunities for career and professional development with conferences, events, seminars and continued education. 


About You 

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change. 


Skills & Qualifications  

  • Bachelor’s degree or equivalent is preferred
  • Minimum of 2-4 years of experience as an administrative assistant or executive assistant or similar role
  • Knowledge of and experience with government contracting concepts, including FAR and DFAR requirement
  • Ability to maintain a high level of confidentiality
  • Excellent verbal and written communication skills and problem-resolution abilities
  • Ability to interact professionally with people at all levels of the organization 
  • Ability to thrive in a dynamic, high-pressure environment and handle numerous competing demands 
  • Ability to prioritize tasks and adapt quickly to changes while remaining diligent through each task performed
  • Strong time management and organization skills to track and monitor contracts for future obligations, expiration dates, and other contractual deadlines
  • Strong computer and word processing skills, including the ability to learn and adapt to new systems and productivity tools
  • Broad-based computer software knowledge and database management expertise
  • Experience with GSA Schedules Program and multi-award IDIQ contract vehicles and related online systems
  • Excellent organizational skills and attention to detail
  • Excellent judgment, integrity, and the highest ethical standards


EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,
protected veteran status, disability, age, or other legally protected status.

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