Legal Coordinator

Position Summary:

The ideal candidate will have demonstrated exceptional skill and delivered high-impact service in a role at a complex, high-performance organization that requires superior time management, organizational and data entry skills as well as proficiency with technology applications and platforms.

The successful candidate will be able to anticipate and provide the appropriate level of support to multiple members of the Market Agreements Team as needed. The individual will be comfortable applying a high degree of independent judgment, initiative, and knowledge to resolve complex challenges within the business context. The ideal candidate will have the ability to work with others in a fast-paced, high-volume, and constantly evolving environment with strong attention to detail and a focus on planning.

Essential Functions:

• Enter agreements, amendments, addendums, exhibits and schedules into contract management system, create and update vendor records, and assign to attorneys for review and track tasks as necessary.
• Track contract agreements, amendments, addendums, exhibits, and schedules ensuring all documents are assigned to a reviewing attorney, properly executed, and properly documented in contract management system.
• Compile and run reports in contract management system as requested.
• Provide assistance with initial due diligence of new markets and ongoing due diligence of trading partners, including requesting and storing documentation, as well as following up with internal and external parties to obtain necessary documents.
• Perform follow ups for various information requests received from team members.
• Analyze incoming emails to determine significance and plan appropriate response, including assigning to appropriate party.
• Prepare responses to correspondence containing routine inquiries.
• Recommend, develop and propose internal procedures and policies to enhance processes and relationships with internal and external parties.
• Other duties as assigned.

Education/Experience/Skills:

• High school diploma or equivalent, Bachelor’s degree preferred.
• Up to 7 years of office experience, with data entry, proficiency in the use of technology applications and platforms, and administrative experience a plus.
• Strong oral and written communication skills.
• Must be able to interact and communicate with individuals at all levels internally and externally.
• Extremely organized and very detail-oriented; self-motivated and capable of working independently on multiple projects.
• Must be able to work in a fast-paced environment with the ability to juggle multiple competing tasks and demands.
• Proficiency in MS Office Suite, (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with contract drafting process and contract management software preferred.
• Knowledge of insurance industry a plus.

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