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Lawyer Support Assistant

Jenner & Block
Posted Nov 07
Full Time
New York, New York
This job is expired. See open roles here.

ABOUT JENNER & BLOCK Jenner & Block ( is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York, San Francisco and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.

OVERVIEW The Lawyer Support Assistant, working under the supervision of the Manager of Firmwide Support, will work in coordination with a group of assistants who receive requests and take direction from a variety of lawyers and paralegals. The Lawyer Support Assistant performs a variety of administrative duties as assigned. The Lawyer Support Assistant is a non‐exempt position. The hours are 9:00am - 5:00pm, Monday ‐ Friday and additional hours as required.

REQUIRED JOB FUNCTIONS The Lawyer Support Assistant must be proficient in the following:

  • Receive assignments from partners, associates, and lawyers and perform tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines.
  • Input attorney time into the WebTime time entry program. Educate timekeepers about appropriate time entry requirements and standards.
  • Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.
  • Prepare attorney expense reimbursements and process client-related vendor invoices for payment.
  • Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary.
  • Coordinate attorneys’ firm and client-related meeting set-ups, including but not limited to conference calls, zoom meetings and in-person meetings.
  • Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook.
  • Perform document conversions, i.e., PDF to Word, etc.
  • Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
  • Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Centers.
  • Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.
  • Coordinate the New Matter Intake process. Prepare, finalize and distribute new client Engagement Letters, New Business Memo, etc. Including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks.
  • Maintain physical client files including creation of records via records software.
  • Prepare inactive case files and attorney materials for off-site storage.
  • Perform other related duties, special projects, and assignments as required. Assist other secretaries in back-up support and vacation coverage.


  • The ability to e-File in both Federal and State Court. (For LA and San Francisco offices)
  • Assist with the preparation of presentation materials for firm and client audiences.
  • Prepare Word documents and correspondence, memoranda, and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.).
  • Finalize legal briefs by ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority, and redlining documents.
  • Proofread memoranda and factual and legal documents.
  • General understanding of the litigation process or practice group transaction from case or transaction inception to closure.

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.