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Legal Assistant

CJ Logistics America
Posted Nov 11
Full Time
Des Plaines, Illinois


** **Legal Administrator

** Are you passionate about providing legal administrative support? Are you looking for an opportunity to make an impact in a global company? We need people like you to help us hire the best in the business and we're excited to have you join us in this significant role to ensure we continue to build a diverse and engaged workforce! **Come be part of something special at CJ Logistics America!

** **Position Overview:

** The Legal Administrator provides legal and high-level administrative and professional support for the Legal Department. This position requires a professional, highly motivated individual who thrives in a fast-paced and challenging environment. The individual must possess strong communication and interpersonal skills, the ability to work collaboratively with the Legal team, and a familiarity with legal processes such as annual reports, licensing, NDA’s, and responses to litigation information requests.

**_Because CJ Logistics loves collaboration and a team environment, this is not a remote position. This role is located at our Corporate Office in Des Plaines, IL, and requires that candidates live within a commutable distance.

_** **Essential Duties & Responsibilities

** **Legal Duties

  • Edit and proof legal documents; compose letters, memos, and other communications as requested
  • Prepare and facilitate mailings and key correspondence (i.e., WARN letters, vendor terminations, etc.)
  • Review and edit customer and vendor-related documents (i.e., NDA’s, purchase agreements, etc.)
  • Draft internal legal documents such as board actions and resolutions
  • Leverage Procurement software to manage and maintain vendor agreements
  • Apply for and renew business licenses and Certificates of Good Standing for various entities in all relevant states and counties
  • Complete annual report filings for each business entity in all relevant states
  • Provide legal documents as required by Finance, Sales, and Operations (i.e., copies of leases, customer agreements, etc.)
  • Manage outside counsel invoicing process
  • Create and edit PowerPoint presentations
  • Assist with special projects
  • Maintain an advanced degree of confidentiality

**Administrative Support

  • Provide day-to-day administrative support including screening phone calls, managing calendars, coordinating meetings and conference calls, copying and filing as needed
  • Prepare and route documents for electronic signature
  • Occasional Coordination and set-up of meals and catering for special meetings
  • Printing, binding, and distribution of presentation materials
  • Expense report processing for the Legal team
  • Coordinate and secure travel arrangements as needed
  • Build and cultivate positive relationships with other assistants, colleagues, and clients
  • Possess proactive skills to anticipate needs and have strong time management skills
  • Needs to be approachable, flexible, patient, courteous and diplomatic
  • Transpose or prepare executive meeting notes, action items, flip chart recordings
  • Organize and maintain comprehensive paper and electronic filing systems
  • Additional duties as assigned

**Requirements And Qualifications

  • Bachelor’s degree, equivalent experience, or paralegal certificate
  • 3+ years of legal or related corporate experience
  • Ability to work from the Corporate home office 4 days per week with remote work 1 day per week
  • Exceptional attention to detail with a creative mindset
  • Self-directed, with a strong work ethic and a willingness to learn
  • Ability to work in a team environment, build partnerships, and work cross-functionally
  • Appreciation for process design, implementation, and improvement
  • Analytical orientation and intellectual curiosity
  • Excellent interpersonal, verbal, and written communication skills with the ability to work effectively with all levels of personnel
  • Must be approachable, flexible, patient, courteous, and diplomatic
  • Ability to maintain confidentiality and function independently
  • Highly organized, able to prioritize and multitask efficiently in a fast-paced environment
  • Strong proficiency with Microsoft Excel, Word, and PowerPoint is required
  • Strong technical ability is preferred
  • Ability to respond to ad-hoc calls outside of standard business hours
  • Commissioned as a Notary Public is preferred

**Pay, Benefits and More:

  • Competitive compensation package
  • Full health insurance (medical, dental, and vision), 401(k), Life insurance, tuition assistance, PTO, and MORE!
  • Growing company with a performance record that continues to climb!
  • Opportunity to drive significant changes in Talent Acquisition with an ability to make an impact across the organization
  • Open-door work environment
  • High-Performance culture with a focus on a growth mindset where continuous improvement is embraced
  • Opportunities for advancement!

**CJ Logistics America About Statement:

** CJ Logistics America delivers integrated and multimodal logistics services, connecting every corner of the world via air, sea, and land. As a lead logistics partner (LLP), third-party logistics provider (3PL), and supply chain consultant, we help customers leverage supply chain management as a competitive advantage, reducing total system costs, transforming business processes, improving service, and facilitating growth and change. With a focus on social responsibility and sustainability through growth with customers and communities, we prioritize the well-being of the end consumer, our customers, and our employees. CJ Logistics America is responsible for the North America region, specializing in solutions for regulated industries such as food and beverage, consumer-packaged goods, healthcare and medical supplies, and tire and automotive.

CJ Logistics America is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based on race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military status, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, CJ Logistics America participates in the E-Verify program in certain locations.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.