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Legal Assistant - Commercial Law Unit - Finance and Contracts Division

Professional Diversity NetworkLegal Assistant
Posted Nov 13
Full Time
Philadelphia, Pennsylvania

**Company Description

** A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

_**What we offer


  • Impact - The work you do here matters to millions.
  • Growth - Philadelphia is growing, why not grow with it?
  • Diversity & Inclusion - Find a career in a place where everyone belongs.
  • Benefits - We care about your well-being.

**Agency Description

** The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers.

The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia.

We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness.

The Corporate and Tax Group includes the Commercial Law Unit, Tax & Revenue Unit, Property Assessment Unit, Regulatory Law Unit, and Real Estate & Development Unit. The Finance and Contracts Division of the Commercial Law Unit is the City's corporate general counsel.

**Job Description

** The Commercial Law Unit of the Law Department is seeking to fill a Legal Assistant role in the Finance & Contracts Division.

**Essential Functions

** In addition to the Position Summary, responsibilities include but are not limited to:

  • Representing the City and its officials and employees in all litigation, including tort, commercial, employment, civil rights, and code enforcement matters;
  • Negotiating, drafting, and approving City contracts for commercial, real estate, and finance transactions;
  • Collecting unpaid taxes, fines, and other debts owed to the City;
  • Advising the City on compliance with regulatory law, including environmental, transportation, and public utility matters;
  • Representing the City in social services matters, including child welfare and health matters; and

Analyzing and drafting legislation for introduction in City Council.

  • Draft and review of professional service contracts and working with attorneys in the Commercial Law Unit and other Units as well as contract managers in departments throughout the City in moving contracts from initiation to conformance through the City's automated contract system.
  • Coordinate with the attorney of record and departmental conformance manager for review and approval of contract drafts and exhibits;
  • Utilize the City's Automated Contract Information System (ACIS) to assist with the detailing workflow tracking of professional services contract and contract fiscal information and ensure that the corresponding General Provisions, contract exhibits, and applicable waiver information are uploaded; and
  • Process the final version of contracts and all contract exhibits for electronic signatures utilizing DocuSign.

**Competencies, Knowledge, Skills And Abilities


  • Ability to maintain large volumes of documents and data utilizing databases such as SharePoint;
  • Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude;
  • Knowledge of City procedures is a plus;
  • Excellent time management and organizational skills;
  • Excellent written and oral communication;
  • Ability to work in a demanding and fast-paced setting;
  • Ability to work productively on one's own, and collaboratively;
  • Experience with Word (including Tables of Contents and Authorities), Excel (including formulas), DocuSign, and Adobe Acrobat (including bates stamping and redaction); and
  • Knowledge of legal concepts such as attorney-client privilege and relevance.


** The Law Department supports a robust work-life balance. Working hours are 37.5 hours per week, Monday through Friday. Our team is currently hybrid with both virtual and in-office days. The in-office requirement is 15 hours per week - essentially two days - or as otherwise needed, based on business needs, such as in-person hearings or client meetings. Staff can opt to come into the office each day if desired.


** The ideal candidate will possess a bachelor's degree or paralegal certificate and/or experience as an administrative assistant with specific experience with contract drafting and management.

**Additional Information

** TO APPLY: **Interested candidates must submit a cover letter and resume.

** Salary Range: Up to $56,587 - Commensurate with education and experience

**Discover the Perks of Being a City of Philadelphia Employee:


  • Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
  • Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
  • We offer Comprehensive health coverage for employees and their eligible dependents.
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
  • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
  • Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

  • The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to

For more information, go to: Human Relations Website: