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Department Information

**NOTE: This announcement may be used to fill multiple openings.

** As part of the State of Colorado, HCPF offers a competitive benefits package for temporary employees:

• Accrued Sick Leave for State of Colorado Temporary Employees
• Flexplace and Flextime work arrangements

Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.

Description of Job

The Policy, Communications & Administration Office welcomes your interest in the Legal Administrative Assistant (Temporary Aide) position.

**Responsibilities In This Position Include

**

• General administrative duties and special projects and duties assigned by managers and Division Director that arise on an as needed basis.
• Initiate and complete travel requests, receiving reports, eclearance, conference room scheduling, official function forms, office supply ordering and distribution; meeting scheduling and logistics; photocopying; faxing; word processing; data entry. Special projects will likely include assisting the Trust Policy and Recoveries Section with trust compliance projects, which would include drafting and sending standard form correspondence.
• Responsible for mail duties related to the Legal Division.
• Retrieve mail that has been processed by the Operations team, organize and scan all mail for respective recipients throughout the Legal Division on a daily basis.
• Printing and mailing letters on behalf of Legal Division team members working remotely.
• Work closely with supervisors and managers to continue the process of scanning and archiving of legal documents.
• Work to adhere to the current archiving process and create new scanning archiving process for documents that qualify for digital storage.
• Continue to file paper copies of certain legal documents until process can be updated across the office.
• For the Trust Policy and Recoveries Section, this position responsible for data entry into case management system and organization of shared inbox.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

**Minimum Qualifications

** Two years of experience in clerical or administrative experience

**Substitutions

** Additional appropriate education will substitute for the required experience on a year-for-year basis

**Preferred Qualifications

**

• Prior state of Colorado experience
• Bachelor's degree
• Paralegal certification

**Highly desired Knowledge, Skills and Abilities:

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• Excellent critical thinking and problem-solving skills
• Ability to work well independently

**Conditions Of Employment

**

• All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
• Employee who have been disciplinarily terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.