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Legal Administrative Assistant (Temporary Aide).

State of Colorado
Posted Nov 14
Denver, Colorado

Department Information

**NOTE: This announcement may be used to fill multiple openings.

** As part of the State of Colorado, HCPF offers a competitive benefits package for temporary employees:

  • Accrued Sick Leave for State of Colorado Temporary Employees
  • Flexplace and Flextime work arrangements

Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.

Description of Job

The Policy, Communications & Administration Office welcomes your interest in the Legal Administrative Assistant (Temporary Aide) position.

**Responsibilities In This Position Include


  • General administrative duties and special projects and duties assigned by managers and Division Director that arise on an as needed basis.
  • Initiate and complete travel requests, receiving reports, eclearance, conference room scheduling, official function forms, office supply ordering and distribution; meeting scheduling and logistics; photocopying; faxing; word processing; data entry. Special projects will likely include assisting the Trust Policy and Recoveries Section with trust compliance projects, which would include drafting and sending standard form correspondence.
  • Responsible for mail duties related to the Legal Division.
  • Retrieve mail that has been processed by the Operations team, organize and scan all mail for respective recipients throughout the Legal Division on a daily basis.
  • Printing and mailing letters on behalf of Legal Division team members working remotely.
  • Work closely with supervisors and managers to continue the process of scanning and archiving of legal documents.
  • Work to adhere to the current archiving process and create new scanning archiving process for documents that qualify for digital storage.
  • Continue to file paper copies of certain legal documents until process can be updated across the office.
  • For the Trust Policy and Recoveries Section, this position responsible for data entry into case management system and organization of shared inbox.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

**Minimum Qualifications

** Two years of experience in clerical or administrative experience


** Additional appropriate education will substitute for the required experience on a year-for-year basis

**Preferred Qualifications


  • Prior state of Colorado experience
  • Bachelor's degree
  • Paralegal certification

**Highly desired Knowledge, Skills and Abilities:


  • Excellent critical thinking and problem-solving skills
  • Ability to work well independently

**Conditions Of Employment


  • All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
  • Employee who have been disciplinarily terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.