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Records Administrator

$0 - 0/ year
Posted Nov 16
Full Time
On Site
Denver, Colorado
This job is expired. See open roles here.

POSITION SUMMARY:

This position reports to the Manager of Contracts & Compliance and supports the Contracts & Compliance team within our company’s gathering & processing arm. The candidate must be able to handle multiple responsibilities, including insurance monitoring and management, systems, data, and records management, and document analysis, within the team in a professional, accurate, and expeditious manner. The successful candidate will be a proactive, quick learner, adept with various systems related to contract and records management, be organized and able to prioritize assignments, and be a confident and skilled communicator as a representative of our team and the company.

 

KEY RESPONSIBILITIES:

  • Insurance monitoring and management through obtaining and reviewing updated certificates of insurance (COIs) from contractors working for the business, tracking spend with vendors, monitoring expirations and renewals, and uploading files and entering metadata in various systems.
  • Weekly and monthly reporting out of contract management systems for key stakeholders with developed ability to create unique reports based on stakeholder need.
  • Analyze documents, hard copy and electronic, for completeness and enters required information into contract or operational record system.
  • Outlook inbox management, answering stakeholder questions, and directing questions/issues to the appropriate personnel for assistance.
  • Contract document submittals to document specialist and records teams as well as assistance with form submittals to create new contracts for stakeholders.
  • Understands the organization structure of the Company to determine ownership of documents received by Contract Admin and Records.
  • Understand the systems used in Contract Admin and Records, general knowledge of contract and document processing, and specifics of the line of business being trained on.
  • Serve as a resource for records management activities regarding the lifecycle of documents managed by Records including responding to and investigating stakeholder requests.
  • Make suggestions with regards to changes in system functionality and processes for improvements in efficiency and adherence to procedures.
  • Coordinate various projects or work groups applying knowledge of Contract Admin and Records systems and objectives and assisting with interdepartmental initiatives and projects on an as needed and ongoing basis to improve performance, meet deadlines, and develop skillsets to better assist stakeholders.
  • Pull data and records, upload and organize documents regarding: (a) the sale of Company assets and the transfer of records to the purchaser, and (b) the purchase of assets by the Company and the transfer of records from the seller.
  • Partner with other organizations to ensure the information flow is efficient between Contract Admin and Records and the client organization.

 

EDUCATION & EXPERIENCE:

  • High School Diploma or GED required; Advanced degree preferred
  • Experience: 0-3 years working in similar field
  • Previous oil & gas industry experience desirable.

 

Skills:

  • Work expeditiously and under time constraints.
  • Ability to take in numerous systems, procedural, and policy knowledge to better problem solve for stakeholders.
  • Very organized and detail oriented.
  • Team player that demonstrates strong leadership skills.
  • Microsoft O365 and PDF software experience a must (e.g., Excel, Outlook, Word, PDF-Xchange)
  • Contract and Records Management systems experience highly preferred (e.g., Quorum, SAP, SharePoint Online)
  • Basic to intermediate level knowledge of insurance types, what they cover, and how to review a certificate of insurance for coverage amounts and endorsements.
  • Ability to review and interpret specifications and technical requirements.
  • Excellent oral communication skills, demonstrable both one on one and in group settings.
  • Communicates clearly and concisely both orally and in writing (including grammar and spelling).
  • Data entry skills with high-level accuracy.
  • Strong work ethics in areas of honesty, integrity, ownership, and knowledge.
  • Ability to prioritize work and effectively management time including assisting other team members to prioritize and work effectively.

 

WORKING CONDITIONS:

  • Physical Demands: requires sitting throughout most of the day, interspersed with short trips throughout the office as needed to file, print, scan, etc.
  • Work Environment: primarily in an office environment with work from home hybrid schedule .

 

As an energy industry leader, our career opportunities fuel personal and professional growth.

 

Pay Min/Max:

$49,900.00 - $98,800.00 Salary

 

Additional locations:

Education:

High School (Required)

 

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship  or any other status protected by applicable federal, state, or local laws.  If you would like more information about your EEO rights as an applicant, click here.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at talentacquisition@marathonpetroleum.com. Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at mympcbenefits.com. The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.
 

Equal Opportunity Employer: Veteran / Disability