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At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano , our organizational Values (what is most important to us) make up the acronym, SERVE (S tewardship E ngaged R espectful V isionary E xcellence **).

** Are you a detail-oriented multitasker with a passion for legal support? The City of Plano City Attorney's Office is on the lookout for a dynamic individual to join us as a part-time Legal Secretary or Senior Legal Secretary. This is your chance to be a crucial part of a fast-paced and high-volume department, contributing to our success with your exceptional skills.

**The successful candidate may be offered a position in either the Legal Secretary or the Senior Legal Secretary classification. The range for the Legal Secretary is $22.58.44 - $25.97 per hour; and for the Senior Legal Secretary is $24.89 – $28.63 per hour.

** The hours for this position are 9:00am - 3:00pm, Monday - Friday.

Legal Secretary (The job description for the Senior Legal Secretary is below.)

Summary of Duties: Under basic supervision, the Legal Secretary provides secretarial and administrative duties in direct support of the attorneys in the City Attorney's office.

Distinguishing Characteristics: This is the journey-level classification in the Legal Secretary series. The incumbent follows diversified procedures and implements processes to accomplish end results within established guidelines. Immediate supervision is available upon request. This classification is distinguished from the Legal Secretary, Senior in that the latter performs more complex and technical duties requiring a higher level of autonomy, knowledge, and skill.

******Examples Of ESSENTIAL JOB FUNCTIONS

****** _Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

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• Acts as first point of contact for the City Attorney's Office; greets and screens visitors and phone calls; responds to inquiries and retrieves information; redirects visitors and calls as needed.
• Prepares a wide variety of correspondence and legal documents with an emphasis on contract drafting.
• Types, proofreads, and/or formats reports, letters, memoranda, contracts, ordinances, resolutions and related documents from templates, rough draft and/or verbal instruction for review by supervisors.
• Establishes and maintains hard copy and electronic filing system, policy manuals and training materials.
• Coordinates meetings.
• Assists in preparation of City Council agenda items.
• Researches files to obtain information for attorneys.
• Prepares travel arrangements, reports, reimbursement requests, expense forms and reconciles purchasing card statements.
• Researches, obtains and responds to internal and external requests for information.
• Collects and distributes incoming and outgoing mail.
• The City Attorney's office is a fast-paced and high-volume department that requires multi-tasking and handling multiple projects with short deadlines. This position may support multiple staff attorneys.
• Regular and consistent attendance for the assigned work schedule is essential.

******Marginal Duties:

• Performs other duties as assigned.

Typical Decisions: The incumbent must make discretionary judgments regarding time utilization and make decisions on work priorities.

******Minimum Qualifications:

****** Knowledge of: Standard administrative office practices and procedures as it relates to an attorney's office; records and file management practices; standard office practices; methods of document and correspondence drafting including spelling, grammar, and punctuation; legal terminology; business communication and etiquette.

Skill in: Operating standard computer software to generate databases, reports, slide presentations, memorandums, templates, and other documents; organizing and prioritizing work with minimal supervision; addressing sensitive issues and maintain confidentiality; demonstrating initiative and resourcefulness in performing duties; communicating effectively verbally and in writing; following complex written and verbal directions; using tact and diplomacy in dealing with individual conducting business with the City Attorney's Office; preparing documents free of punctuation, spelling, and grammatical errors; and multi-tasking.

Education: High school diploma or GED equivalent.

Experience: Two (2) years of experience as a legal secretary and progressively responsible administrative experience in a court, municipal department, or legal office.

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: Must possess aTexas Class C driver's license (must obtain within 30 days of hire per state law). Must possess a Texas Public Notary certification, or have the ability to designation within two (2) months of hire. Must possess a Texas Law Enforcement Telecommunication System (TLETS) Criminal History Operator certification within two (2) months of assignment to the Prosecution Division.

**Senior Legal Secretary

** Summary of Duties: Under general supervision, the Legal Secretary, Senior is responsible for providing administrative support to the City Attorney's Office as well as providing training in policies and procedures and functions of the Legal Department.

Distinguishing Characteristics: This is the advanced journey-level classification in the Legal Secretary series performing more complex tasks and requiring greater autonomy and independent judgement. The incumbent plans detailed methods to attain desired objectives working within established policy. Methods require use of initiative and resourcefulness in developing processes and procedure. Supervision is available for special problems with work reviewed infrequently.

******Examples Of ESSENTIAL JOB FUNCTIONS

****** _Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

_

• Composes, edits, transcribes, and types correspondence, reports, memoranda, and litigation documents; prepare ordinances, resolutions and legal documents; proofs documents for accuracy, continuity, and consistency; maintains a contract log of documents that pass through the City Attorney's office.
• Develops and makes recommendations to City Attorney department budget by assessing previous year's needs and anticipating the future needs of the department; monitors all expenditures to ensure compliance with City policy and make recommendations on changes to funds/transfers.
• Prepares City Council agenda items, review agenda items for other departments including troubleshooting with agenda coordinators to ensure accuracy and compliance with procedures and time lines.
• Maintains an electronic and hard filing system for the City Attorney's Office, including the Legal library and departmental records, budget, forms, policy manuals, and training materials in accordance with regulatory guidelines.
• Researches, obtains, and responds to internal and external requests for information that does not require legal advice; interacts with the public as well as elected and appointed officials on matters pertaining to the City Attorney's Office.
• Maintains appointment calendar; coordinates meetings and travel arrangements for the City Attorney's Office; initiates and completes personnel, purchasing and expense forms and reports.
• Assists in preparing bi-annual report of activities and litigation in the City Attorney's Office for distribution to City Council; Assists with requests for open records pursuant to the Public Information Act under the supervision of an attorney.
• Assists with real estate support, if needed.
• Attends City Council subcommittee meetings, as needed; prepares agenda postings and minutes; notifies appropriate persons of meetings and information related to project; orders and maintains office supplies.
• Trains incoming Legal Secretaries and Senior Legal Secretaries in policies, procedures and functions of the City Attorney's Office as well as City policies and procedures; provides guidance and assistance in task completion as needed.
• Under the direction of an attorney, prepares and conducts regular training programs for City officials or employees on an area related to municipal operations/law.
• Greets and screens visitors and phone calls; responds to inquiries and retrieves information; redirects visitors and calls as needed.
• The City Attorney's office is a fast-paced and high-volume department that requires multi-tasking and handling multiple projects with short deadlines. This position may support multiple staff attorneys.
• Regular and consistent attendance for the assigned work schedule is essential.

******Marginal Duties:

• Performs other duties as assigned.

Typical Decisions: Position requires independent judgment on work priorities and a thorough understanding of the organization and related functions and services.

******Minimum Qualifications:

****** Knowledge of: Legal terminology; methods and requirements for legal document preparation; legal research methods; court procedures; relevant laws and ordinance; standard office practices and procedures; word processing software applications; ordinances, policies and procedures appropriate to a municipality and relevant services; proper grammar, punctuation, and formatting.

Skill in: Operating standard computer software to generate databases, reports, slide presentations, memorandums, templates, and other documents; communicating effectively both verbally and in writing; performing simple mathematical calculations; interacting with the public as well as elected and appointed officials; organizing and prioritizing work with minimal or no supervision; and multi-tasking.

Education: High school graduate or GED, plus the completion of formal administrative and legal training programs related to municipal government and litigation.

Experience: Five (5) years of experience as a legal secretary and progressively responsible administrative experience in a court, municipal department, or legal office.

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements

Licenses and Certifications: Must possess Texas Class C driver's license (must obtain within 30 days of hire per state law). Must possess a notary public commission or obtain within two (2) months of assignment to position. Must possess a Texas Law Enforcement Telecommunication System (TLETS) Criminal History Operator certification within two (2) months of assignment to the Prosecution Division.

Conditions of Employment: Must pass a drug test, driver's license check, criminal history background check, periodic CJIS background check (for positions in the Prosecution Office) and social security number verification check.

Physical Demands and Working Conditions: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Equal Opportunity Employer - EOE/M/F/V/D

Open positions are subject to close without notice.