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Houston

Legal Secretary

Thompson Coe, an Insurance Defense law firm, is seeking a full-time Legal Secretary to provide support to various attorneys.

Qualified candidates will have the following knowledge, skills and abilities:

• Provides administrative support to litigation and labor and employment attorneys in the practice of law
• Assists in preparing for hearings, trials, mediation, arbitration, depositions, meetings, etc. in a fast-paced, high volume litigation practice
• Maintains, organizes, and manages client files
• Knowledge of state and federal litigation deadlines – Dockets/calendars deadlines
• Exercises discretion and maintains information of a confidential nature
• Experience using a document management system; preferably iManage
• Ability to E-file in State and Federal court
• Assist with travel arrangements and process expense reimbursements
• Maintain attorney calendars
• Open new client/matter files, request conflict checks
• Complete check requests / tracking
• Assist with timekeeping
• Superior written and communication skills
• Handles multiple tasks simultaneously
• Works occasional overtime, as needed
• Adhere to Firm policies and procedures as outlined in the Firm Handbooks
• Other duties as assigned

Qualifications:

• Three (3) plus years of recent litigation experience in a law firm; preferably insurance defense
• Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills
• High proficiency in MS Office Suite
• Ability to operate standard office equipment
• Ability to turn constructive feedback into best practices for future use
• Ability to adapt to change and new technology
• Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities
• Ability to read and understand attorney mail and email
• Ability to work positively within a team environment
• Typing speed of 65+ words per minute

Thompson Coe offers competitive compensation complemented by a benefits package.

Thompson Coe is an Equal Opportunity Employer.