Legal Assistant Intern
Job Description
The Legal Assistant Intern performs moderately complex administrative and technical work for the Chief Counsel Division of the Texas Health and Human Services Office of Inspector General. Duties and responsibilities include supporting the Litigation and Office of Legal Counsel Sections.
Work involves organizing and maintaining legal files; researching, analyzing, and investigating legal and factual issues; proofreading and editing legal documents; and assisting with all phases of case management in support of administrative enforcement cases. Provides support to legal assistants and other legal staff.
Works under the supervision of the Chief Counsel Office Manager and Director of Litigation, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions
Assists with the management of attorney caseloads and projects. May schedule, coordinate, and attend meetings, depositions, hearings, interviews, and training events. Assists with calendaring and tracking deadlines. (20%)
Assists with document and file management. Organizes electronic and paper case files and maintains information in electronic case management system. Duties include, but are not limited to copying and scanning documents, processing incoming and outgoing mail, and indexing records. (20%)
Assists with coordinating, collecting, assembling, and preparing evidence, exhibits, affidavits, and other documents for use in legal proceedings. Reviews, analyzes, and categorizes documents and data. Assists with redaction, Bates labeling, and preparing documents for production. Organizes trial notebooks and exhibit files. Prepares chronologies, fact summaries, and witness files. (15%)
Prepares attorneys and legal assistants for internal and external meetings with agency leaders, parties, counsel, witnesses, and expert witnesses. (10%)
Drafts, proofreads, edits, and finalizes memoranda, correspondence, summaries, and other legal documents. (10%)
Conducts initial factual and investigatory research to help develop the issues of a case. Prepares summaries of findings. Researches statutes, regulations, court rules, policies and procedures. (10%)
Assists with Office of Legal Counsel duties and responsibilities, including but not limited to processing subpoenas and facilitating Texas Public Information Act requests. May review and proofread policies, guidelines, and procedures. (10%)
Performs related work as assigned. Keeps supervisor informed as required or as necessary. (5%)
Knowledge Skills Abilities
Knowledge of office administration and operations.
Skill in use of computer software applications including, but not limited to Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), and Adobe Acrobat Pro.
Skill in creating presentations and or materials for dissemination.
Skill in collaborating and establishing and maintaining effective working relationships.
Skill in communicating orally and in writing.
Ability to draft, proofread, and edit complex documents; to interpret and apply policies, laws, rules, and regulations; to conduct research; and to summarize findings.
Ability to perform research using resources including, but not limited to Westlaw, PACER, administrative and court case management systems, and legislative reference sources.
Ability to use common office equipment including, but not limited to computers, printers, copiers, and audio-visual systems.
Ability to plan and organize work, prioritize time, and manage multiple deadlines.
Registration Or Licensure Requirements
Initial Selection Criteria:
Graduation from an accredited four-year college or university. Two years of experience in performing research, drafting and editing, or providing general office administrative support or graduation from an American Bar Association-approved paralegal training program may be substituted for education.
Additional Information
Requisition Number 615994
The OIG is responsible for preventing, detecting, auditing, inspecting, reviewing, and investigating fraud, waste, and abuse in the provision of HHS in Medicaid and other HHS programs. Potential employees of OIG are subject to criminal background checks in accordance with the HHS Human Resources policy. Selected applicants must submit to a name-based, or in some instances a fingerprint based, criminal background check through Texas Department of Public Safety (DPS) to determine if an applicant has a conviction for a Class A misdemeanor within the last five years or a felony that constitutes a bar to employment.
OIG will request that all applicants considered for an interview provide responses to essay questions. Failure to respond to the request could disqualify an applicant from the interview process.
The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS Code
27A, 27B, 250X, LGL10, 4402, 51JX
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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