Paralegal/Legal Assistant needed in our Brickell office to support our Litigation Department. The Paralegal plays a crucial role in supporting the Litigation practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. The Paralegal will be expected to track and record their own billable time. Minimum of four years of experience as a Litigation Paralegal in a law firm setting. Knowledge of Florida courts and federal required.

Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Handle general correspondence.
File of both physical and electronic documents.
Take client calls, connecting all incoming calls.
Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
Schedule and coordinate meetings including videoconferences, and conference calls.
Manage attorneys’ contacts, schedule, and calendar.
Enter time for timekeeper and print reports as requested.
Process expense reports and check requests.
Track all billable and nonbillable time in 3E
Find and retrieve information from files.
Assist with follow up on AR collection.
Assist attorneys in preparation for meetings.
Prepare and finalize pleadings in accordance with applicable State and Federal rules for filing with court
Assist with document retrieval, reviews, organization, and productions
Maintain case pleadings, correspondence, and discovery
Maintain and use document, transcript, and work product databases
Prepare for depositions, i.e., prep. binders, exhibits, and all other discovery related tasks
Work with supervising attorney to organize and prepare exhibit lists and/or privilege logs
Coordinate work with outside document/litigation vendors, including adherence to strict deadlines
Coordinate and assist with trial preparations, i.e., exhibits, witness binders, and demonstratives
Provide organizational and legal support at trial, such as: assist with jury selection, presentation and maintenance of exhibits, and witness coordination.
Assist with case docketing, including court and discovery deadlines
Maintain confidentiality of client information
Provide legal and non-legal administrative support to attorneys
Other duties as assigned

We have great benefits, most of which are effective on your first day:

Heavily subsidized health insurance premiums
Firm paid HSA contributions ranging from $600 and $1,200 annually
Firm pays 100% of employee only premium for dental insurance and provides inexpensive options for dependents.
Firm pays 100% of employee only premium for vision insurance and provides inexpensive options for dependents
Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
Life Insurance, paid by the Firm
Long-Term Disability Insurance, paid by the Firm
Employee Assistance Program (EAP)
11 paid holidays (in 2025)
Generous PTO for full-time employees
Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.

Greenspoon Marder is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

All inquiries will be kept confidential.

Similar Opportunities