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Highly skilled Legal Assistant needed in our Brickell office to support our Litigation Department. This hybrid role plays a crucial part in supporting the Litigation practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. This position includes paralegal responsibilities, and the individual will be expected to track and record their own billable time. Minimum of four years of experience as a Legal Assistant, handling paralegal duties in a law firm setting, required. Knowledge of Florida courts and federal courts also required.

Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Handle general correspondence.
• File of both physical and electronic documents.
• Take client calls, connecting all incoming calls.
• Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
• Schedule and coordinate meetings including videoconferences, and conference calls.
• Manage attorneys’ contacts, schedule, and calendar.
• Enter time for timekeeper and print reports as requested.
• Process expense reports and check requests.
• Track all billable and nonbillable time in 3E
• Find and retrieve information from files.
• Assist with follow up on AR collection.
• Assist attorneys in preparation for meetings.
• Prepare and finalize pleadings in accordance with applicable State and Federal rules for filing with court
• Assist with document retrieval, reviews, organization, and productions
• Maintain case pleadings, correspondence, and discovery
• Maintain and use document, transcript, and work product databases
• Prepare for depositions, i.e., prep. binders, exhibits, and all other discovery related tasks
• Work with supervising attorney to organize and prepare exhibit lists and/or privilege logs
• Coordinate work with outside document/litigation vendors, including adherence to strict deadlines
• Coordinate and assist with trial preparations, i.e., exhibits, witness binders, and demonstratives
• Provide organizational and legal support at trial, such as: assist with jury selection, presentation and maintenance of exhibits, and witness coordination.
• Assist with case docketing, including court and discovery deadlines
• Maintain confidentiality of client information
• Provide legal and non-legal administrative support to attorneys
• Other duties as assigned

We have great benefits, most of which are effective on your first day:

• Heavily subsidized health insurance premiums
• Firm paid HSA contributions ranging from $600 and $1,200 annually
• Firm pays 100% of employee only premium for dental insurance and provides inexpensive options for dependents.
• Firm pays 100% of employee only premium for vision insurance and provides inexpensive options for dependents
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
• Life Insurance, paid by the Firm
• Long-Term Disability Insurance, paid by the Firm
• Employee Assistance Program (EAP)
• 11 paid holidays (in 2025)
• Generous PTO for full-time employees
• Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.

Greenspoon Marder is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

All inquiries will be kept confidential.