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The Legal and Executive Support Coordinator provides and coordinates comprehensive and high-level administrative support to attorneys in the Legal Department. This role ensures the efficient management of legal operations through document control, comprehensive legal assistance, and seamless coordination with internal and external clients. To be successful in this role, you will bring strong organizational and follow-up skills, advanced proficiency in MO365 systems, and both the ability to work independently as well as with close collaboration with staff from various departments across the organization.

Essential Duties And Responsibilities

• Manage and maintain a comprehensive system of legal documents, records, and databases, ensuring accurate organization and easy retrieval.
• Assist legal team in conducting thorough legal research, drafting legal documents, and reviewing contracts and agreements for accuracy and compliance.
• Coordinate effectively with external counsel and legal vendors, facilitating seamless communication and collaboration.
• Process and track all legal correspondence, subpoenas, and records requests, ensuring timely responses and adherence to legal deadlines.
• Provide essential support for closings, board meetings, and corporate governance initiatives, including preparation of materials, coordination of logistics, and minute-taking.
• Facilitate loan records management; prepare summaries and reports as requested
• Manage company contracts repository; prepare summaries and reports as requested
• Provide comprehensive administrative support, including scheduling meetings, managing calendars, and arranging travel itineraries for legal team members.
• Prepare and distribute professional correspondence, reports, and presentations, ensuring clear communication and attention to detail.
• Efficiently manage incoming and outgoing mail and invoices, prioritizing tasks and maintaining accurate records.

Competencies

To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies :

_Functional

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• Experience working in a high-volume - fast paced environment required. The ability to adapt and excel when plans change on short notice. Multi-task and prioritize tasks to ensure business needs are being met.
• Organizational Skills: Are competencies you can use to show structure and order within your role. This will help you work more efficiently and effectively and, as a result, increase your productivity and performance. When you display strong organizational skills in this position, you will also have a strong aptitude for time management, goal setting and understanding how to meet goals.
• Document Drafting: Ability to draft clear and concise documents
• Attention to detail- Must be competent and comprehend complex operations. You should also be able to optimize day-to-day activities. Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Project management: Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.

_Interpersonal

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• Strong Communication Skills - The ability to communicate effectively, both verbally and in writing, with individuals at all levels, including attorneys, executives, and external clients.
• High Standards - Quality orientation. Follow through on commitments. A Doer who gets things done. Honesty, Integrity, and Trustworthiness. Self-motivation and a sound work ethic.
• Organizational Skills - The ability to manage multiple tasks, prioritize work, and meet deadlines.
• Professionalism -The ability to maintain a professional demeanor and conduct oneself appropriately in all situations.
• Discretion - The ability to handle sensitive information with discretion and confidentiality.

Education And Experience

• Proven experience in providing administrative support to legal and executive teams.
• Strong proficiency in English, with exceptional written and verbal communication skills.
• Demonstrated expertise in utilizing various computer software applications, including document management systems, Adobe Creative Suite, and Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• Proven ability to adapt to new technologies and digital tools to optimize efficiency and productivity.
• Proven ability to maintain strict confidentiality and discretion.
• Minimum of 3-5 years of experience in the seafood industry preferred.

Work Environment and Schedule

Position requires onsite presence in the Seattle, WA or Anchorage, AK office. A hybrid work schedule may be available if the candidate can effectively manage the workload. This is a full-time position that requires punctuality.

Physical Demands

While performing the essential function and job duties associated with the job, the employee is regularly required to sit, handle, or feel and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift

and move up to 25 pounds.

Mental Activities

The employee is frequently required to set an example by consistently modeling high standards of honesty and integrity. Presentation and sharing of information should be handled in a direct, appropriate, and helpful manner. Maintains a reputation for honesty, confidentiality, reliability, and fairness, and exercising discretion. Is willing to admit mistakes and does not misrepresent him/herself for personal gain.

Salary Disclosure

The typical hourly pay range for this role is $28.76-$42.91 per hour. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills.

Silver Bay Benefits And Perks

• Health Insurance: Employees, as well as their families, are eligible for health benefits that include medical, dental and vision benefits. Employees are also eligible for basic life insurance, long-term disability, as well as voluntary life insurance benefits for them and their families.
• Employee Assistance Program: Available for employees and their families.
• Retirement Plan: Employees are eligible for the Silver Bay Seafoods safe harbor retirement 401(k) plan.
• Paid Time Off (PTO) and Paid Holidays: Employees are eligible for Paid Time Off (PTO) plan benefits which start at 3 weeks a year, go up based on years of service, and receive 8 paid holidays each year.
• Other Compensation: Eligible for an annual discretionary bonus.

Silver Bay Seafoods is equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to humanresources@silverbayseafoods.com.