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About the Company - The Midtown Group is a 35-year-old recruiting firm that is urgently searching for three legal secretaries for a top law firm in DC that is growing rapidly due to their highly regarded litigation and regulatory practice areas.

About the Roles - There are two mid-level positions that are earmarked to support attorneys in the litigation and regulatory practice groups and one senior level and high-profile role that will be assigned to the firm wide chairperson of the litigation department.

Responsibilities

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicate with attorneys and assist with balancing the team’s workload to ensure completion of projects within established time frames and quality standards.
• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required.
• Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and WebEx.
• Ability to manage matter workspaces and adhere to established naming conventions using the firm’s document management system, NetDocuments.
• Draft, format, proofread, and edit legal and policy documents, including correspondence, memoranda, filings, reports, and presentations. Ensure compliance with firm and client standards.
• Track matter progress and help ensure timely filing of required documentation, including government submissions.
• Provide high level administrative support to assigned legal team, including assistance with client billing, expense reimbursements, vendor invoice processing, and the coordination of incoming and outgoing mail and overnight deliveries.
• Maintaining calendars, team lists, schedule appointments, reserve conference rooms and arranging conference room setups, and coordinate domestic and international travel.
• Keep up to date with the policies and procedures of the varying administration agencies and courts that the attorneys practice in.
• Support Firm-wide client service initiatives. Providing quality service to internal departments and external parties by interacting professionally and displaying a “can do” attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney.

Qualifications

• High School Diploma. College Degree preferred.
• At least five (5) years of secretarial experience and litigation required for roles within that department.
• Accurate typing speed of 65+ wpm.

Exploratory calls welcome