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The Legal Assistant will perform a variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Legal Assistant maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorneys’ practice area(s) and clients in order to ensure extraordinary client satisfaction.

Responsibilities:

• Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.
• Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.
• Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
• Prepare and maintain spreadsheets and databases for legal files and initiatives.
• Process Accounts Payable and Receivable.
• Processing reimbursements, expense reports and check requests.
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
• Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
• Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
• Process various forms such as expense reports, new business forms, check requests and audit letters.
• Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
• Prepares annual and/or supplemental audit letter responses.
• Answers telephones and accurately takes and relays messages.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
• File and maintain electronic documents in iManage.
• Prepare documents for offsite storage utilizing LegalKey software.
• Prepare and coordinate travel arrangements with travel agent.

Education/Certificates Required:

• Qualified candidates must possess a Legal Assistant certificate or associate’s degree.

Experience Required:

• Prior administrative law firm experience required.
• Minimum of five years of legal secretarial experience, preferably in a law firm or other legal environment.
• Knowledge of Health Care and Life Sciences law is a plus.

Skills Required:

• Must possess strong calendar management skills
• Must be highly organized and detailed oriented.
• Ability to multi-task, meet deadlines and work under pressure.
• Must be flexible with schedule including overtime as needed.
• Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff.
• Must be a team player in addition to working independently on projects as needed.
• Must possess the ability to handle confidential information.
• Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook).
• Knowledge of Billing; 3E or Elite Enterprise experience a plus.
• Experience with Kofax and DocXTools is preferred but not required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

The expected salary range for this position ranges from $85,000-$92,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and Firm factors are also considered. In addition to the base salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

Epstein Becker Green is an Equal Opportunity Employer.

The information presented is intended to describe the general nature and level of work required of an employee holding this position. This information is not intended to be construed as an exhaustive list of all responsibilities, duties and skills. From time to time, job duties and responsibilities may be modified or adjusted to meet the demands of the job without a formal revision to this form.