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Job ID 2502066

Location ARLINGTON, VA, US

Date Posted 2025-02-17

Category Administration

Subcategory Admin Services Support

Schedule Full-time

Shift Day Job

Travel No

Minimum Clearance Required Secret

Clearance Level Must Be Able to Obtain None

Potential for Remote Work No

Description

SAIC is seeking an Administrative Specialist to provide full time support on-site in the Office of Information Counsel (OIC) Litigation Counsel working as part of contract team with the DoD Office of the General Counsel (OGC).

Responsibilities To Include

• Prepare, process, and submit telephone call and visit requests for opposing counsel to visit clients detained by the Department of Defense.
• Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.
• Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.
• Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
• Prepare travel arrangements for federal staff.
• Track and coordinate all taskers within the office to ensure deadlines are met.
• Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.
• Facilitate external meetings, working groups, and technical and operational challenge interchange meetings.
• Coordinate closely with OGC(Legal Counsel) and OGC(Litigation Counsel).
• Hand carry legal actions and packages to and from coordinating offices.

Qualifications

Educational Requirement

• Years of experience will be accepted in lieu of a degree.

Required Experience/Skills

• Two years of relevant experience including using and maintaining SharePoint sites and Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
• Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice.

Desired Experience/Education

• Bachelor’s Degree.
• Previous government, law office, corporate general counsel office, or JAG office experience.
• DoD experience.

Required Clearance

• Active Secret Clearance.