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Bring your drive for excellence, team orientation, and customer commitment to Independence; help us renew and reimagine our business and shape the future of health care. Our organization is looking to diversify, grow, innovate, and serve, and we are seeking a Senior Paralegal Specialist.

Responsibilities

• Assist with forming, maintaining, and managing entities, subsidiaries, and registrations, including compliance with all necessary formalities, maintaining corporate and compliance calendars, ensuring timely filings, and reviewing and filing relevant entity registrations and business licenses.
• Prepare written consents, resolutions, certifications, minutes, minute books, intercompany agreements, and other corporate documentation as needed for subsidiaries; update and maintain corporate records and databases for all subsidiaries and manage corporate agents.
• Assist with internal and external Board and shareholder meetings, including preparing, distributing, and maintaining meeting minutes, materials, consents, and secretary’s certificates, as well as maintaining the minute book and index. Experience with Diligent is a plus.
• Assist with regulatory filings.
• Monitor and assist in complying with various regulatory reporting requirements and responses to audits.
• Administer electronic signature software, including sending of e-signature envelopes for the legal team and stakeholders across the business.
• Perform legal research as needed.
• Work with other members of the Legal Team on special projects and initiatives.
• Support the legal team with transaction diligence.
• Identify and implement improvements to current operations and workflows.
• Provide administrative support as needed (e.g., assistance with scheduling internal and external meetings, mailings, reviewing bills, printing/scanning, creating binders, and other administrative support).
• Other duties as assigned.

Qualifications - External

• Bachelor's degree preferred
• A minimum of 5 years of Corporate Paralegal experience and a paralegal certificate required.
• Prior experience in corporate formation, corporate governance, and document management required.
• Proficient with Adobe Acrobat and MS Office Suite, including Outlook, Word, Excel, Access, Teams, and SharePoint.
• Excellent verbal and written communication skills
• Advanced knowledge of corporate practice-area-specific procedures and terminology.
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Reliability, efficiency, teamwork, professionalism, ability to multi-task, and strong attention to detail are essential.

IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.

Independence has implemented a “Hybrid” model which consists of Associates working in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely on our designated remote days, the work must be performed in the Tri-State Area of Delaware, New Jersey, or Pennsylvania

Must have an Android or iOS device that is compatible with the free Microsoft Authenticator app.