Legal Administrative Assistant
LEGAL ADMINISTRATIVE ASSISTANT
Clark Hill PLC is seeking a full-time Legal Secretary with a minimum of 2 years of litigation experience to join its Chicago office. This role reports to the Office Manager and assigned attorneys and is responsible for providing comprehensive legal secretarial and administrative support. Duties include preparing letters, memos, pleadings, and other legal documents; entering conflict information and supporting documentation for new client intake; filing pleadings electronically or manually with the appropriate court systems; docketing deadlines into a central system; coordinating travel arrangements and expense reimbursements; providing documentation to clients and other parties; answering direct-dial calls for assigned attorneys; maintaining organized filing systems for attorney and client work; and entering attorney time. While the position primarily supports litigation attorneys, flexibility to assist others across practice areas is expected.
Responsibilities
- Provide general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
- Provide administrative and litigation assistance to Team Lead and assigned Teams.
- Draft and proofread correspondence and legal documents, such as pleadings and contracts.
- Create letters, memos and reports as required. Prepare and distribute office correspondence.
- Electronically files motions (when applicable) with the appropriate court system(s).
- Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
- Completes and submits check request forms.
- Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
- Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.
Skills And Minimum Requirements
- Highly competent in MS Office applications (Word, Outlook, etc.) and other legal software as needed.
- Ability to manage multiple tasks and support several attorneys simultaneously.
- Sound judgment and professional demeanor when interacting with clients colleagues, and guests.
- Self-motivated and proactive with a strong sense of initiative.
- Collaborative team player with supportive interpersonal skills.
The salary range at the time of posting is $60,000.00 -$85,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, PTO, parking/public transportation allowance, an employee assistance program and a hybrid work schedule after completing probationary period.
Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.
