Job Summary Kutak Rock LLP seeks a Legal Secretary in its Omaha office. This position is part of a secretarial team that is primarily responsible for daily and weekly support across multiple legal departments when additional legal support, or help with special projects, is needed. This position is a gateway to learn the culture, fundamentals, and workload of the firm, with opportunities to specialize at specific desk assignments as they become available. This role is ideal for someone who is team oriented and enjoys working in a collaborative and collegial environment.
The hours for this full-time position are 8:30 a.m. – 5:00 p.m., Monday through Friday (with a one-hour lunch) and with some flexibility specific to work demands.
Responsibilities
- Type documents, firm standard letters, pleadings, correspondence, and memoranda received via handwritten copy, electronically, Dictaphone, dictation, or edited typed work product
- Proofread work to ensure accuracy and adherence to firm format standards
- Use internal programs for document revision and clean-up
- Manage various document comparisons using Litera Compare software
- Answer telephones
- Accurately make travel arrangements
- Maintain work calendars by scheduling appointments, conference calls, and meetings
- Coordinate with in-house conference center for meetings as needed
- Manage office deadlines
- Accurately enter time and expense records into InTapp Time; prepare expense memoranda and documentation
- Utilize Document Management System (NetDocs) and Email Management System for individual capacity and in support of attorneys
- Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via various delivery methods
- Create, organize and maintain sets of files using electronic and physical file systems
- Create and manage collaboration sites
- Copy, scan, and file various client documents
- Organize and coordinate mailings of various sizes and delivery methods
- Maintain attorney Continuing Legal Education (CLE) transcripts and bar association memberships
- Assist with client matters (when appropriate) through telephone and e-mail
- Provide secretary desk coverage as needed
- Other duties as assigned
QUALIFICATIONS: Skills and Abilities
- Ability to handle documents and other information with confidentiality and discretion
- Ability to work independently and collaboratively
- Excellent interpersonal skills with an aptitude to interface with attorneys, clients, and staff
- Excellent spelling, grammar, and proofreading skills
- High level of attention to detail
- Excellent organizational skills
- Ability to meet specific deadlines for completion of assignments
- Ability to prioritize and multitask
- Knowledge of legal terminology and procedures
- Knowledge of local, state and federal court online filing procedures
- Understanding of edit codes, shorthand, and proofreading marks for purposes of document revision
- Knowledge of PC and Windows applications
- Advanced proficiency in Microsoft Office products, particularly Microsoft Word and Microsoft Outlook (Required skills include: section and page breaks, cross referencing, page numbering, headers and footers, styles and schemes, document comparisons, document conversions, and table of contents/authorities)
QUALIFICATIONS: Education and Experience
- High school (or equivalent) required; college degree given preference
- Three years of experience in the secretarial field preferred. Legal experience given preference, specifically litigation and public finance
Position Information Status: Non-Exempt Salary Range: $38,000-$50,000 per year, commensurate with education and experience Work Arrangement: New employees will be in-office 5 days a week and may go to a hybrid schedule (4:1) after the first 6 months of employment, with manager approval.
Benefits Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.
About The Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.
