Legal Practice Assistant
King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.
King & Spalding is seeking a dedicated professional to join our team as a Legal Practice Assistant in our New York office. In this role, you will provide high level support to attorneys, manage complex schedules, oversee critical legal documentation and play a key role in exceptional client service. With competitive compensation, opportunities for professional growth and collaborative work environment, King & Spalding offers the perfect setting for those seeing a long-term career with one of the world’s leading legal firms.
Key Responsibilities
- Open new clients and matters following the Conflicts and New Business Intake Departments' procedures. Prepare conflict of interest forms.
- Perform routine administrative duties and work with other administrative departments such as office services, finance, and records.
- Maintain client, administrative and personal filing for lawyers following established procedures. Prepare files using FileTrail procedures and maintain appropriate records for on- and off-site storage.
- Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.
- Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
- Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible.
- Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations.
- Draft routine correspondence, forms, etc.
- Assist lawyers with Marketing and Business Development functions access marketing materials, internet research, prepare materials for meetings and proposals, and coordinate lawyers’ biographies.
- Track, organize, and process expense reports, reimbursements and check requests using Chrome River.
- Maintain CLE records for lawyers.
- Manage and maintain lawyers’ schedules and calendars.
- Work with Marketing and various office departments to schedule and organize meetings and events.
- Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.
- Perform other related duties as required and assigned.
Qualifications
- 3 or more years of experience as a Legal Practice Assistant, executive or project assistant is preferred
- Bachelors degree is preferred
- A minimum typing speed of 65 wpm is preferred
- Adapt to changes in work environment and manage competing demands; has strong technical, organizational and administrative skills
- Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions
- Well-developed Microsoft Office skills, including intermediate Excel proficiency, format documents using Styles and proofread typed material for grammatical, typographical and spelling errors.
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.
Pay Transparency Range
New York: Anticipated full-time annualized salary range $70,000 - $110,000.
The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.
In general, employers are not permitted to make unsolicited neutral statements about criminal background checks before a conditional offer, including statements noting the employer's compliance with laws protecting applicants with criminal histories such as "Applicants' criminal history will be considered consistent with the requirements of the New York City Fair Chance Act".
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.
We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.
