Posted May 01 Paralegal/Legal Assistant
About the Firm: Our client is committed to delivering exceptional legal representation across New York State. With a proven track record of success, the firm combines extensive experience with a client-focused approach to achieving the best possible outcomes. They take pride in providing personalized service, meticulous attention to detail, and unwavering dedication to our clients' needs. Their attorneys and staff bring both skill and compassion to every case, ensuring peace of mind while navigating complex legal matters.
Salary: $65K - $75K
Position Overview: We are seeking a Paralegal/Legal or Administrative Assistant to join the Labor and Employment Legal Team. Someone who thrives in a structured yet dynamic setting. This role requires a highly organized professional who can manage multiple responsibilities, from maintaining case files to scheduling key meetings with union representatives and legal teams. The ideal candidate is proactive, detail-oriented, and an agent of efficiency—someone who anticipates needs and streamlines processes without constant direction. Key Responsibilities:
- Manage attorneys' calendars, schedule calls and meetings, and coordinate appointments with clients and internal teams.
- Create and maintain case status sheets to ensure up-to-date tracking of ongoing matters.
- Draft, proofread, and format correspondence, reports, and summaries.
- Organize, file, and maintain legal and administrative documents for easy accessibility.
- Prepare materials for meetings, including presentations in Microsoft PowerPoint.
- Utilize Microsoft Word and Excel to draft and manage spreadsheets, reports, and other case-related materials.
- Communicate professionally with union representatives, municipal agencies, and internal stakeholders.
- Provide administrative support to attorneys to improve workflow and operational efficiency.
Qualifications:
- Experience : 3+ years of experience in a paralegal, professional assistant, or legal administrative role. Experience in labor and employment law or working with unions is a plus.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel) is required.
- Soft Skills:
- Strong organizational and time-management abilities.
- Excellent attention to detail and proofreading skills.
- Ability to handle confidential information with discretion.
- Self-starter with an intuitive approach to problem-solving.
- Highly adaptable, with a proactive mindset focused on efficiency.
- Education : Degree not required but a plus.
If you are a smart, highly motivated professional who excels in organization and efficiency, we encourage you to apply!
