At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.
Legal Administrative Assistant
Based onsite in St. Petersburg, FL
The Legal Administrative Assistant provides comprehensive administrative and clerical support to the Senior Legal Operations Manager and the broader Legal team. This role plays a critical part in ensuring the department operates efficiently by managing schedules, coordinating communications, supporting billing processes, and handling a variety of administrative functions in a fast-paced, professional environment.
What can you expect to do?
- Coordinate and manage shared calendars, meetings, correspondence, and presentations for the Legal team
- Provide day-to-day administrative and clerical support to the Senior Legal Operations Manager and department members
- Assist with legal billing processes, including invoice tracking, submission, and reconciliation
- Arrange and coordinate travel schedules, accommodations, and related logistics as needed
- Generate reports, dashboards, and graphs to support team operations and decision-making
- Maintain office supplies inventory and place orders as necessary
- Support department mail distribution and document handling
- Assist with DocuSign processes, including preparing and routing documents for execution
- Help plan and coordinate internal events, customer visits, and community engagement activities
- Participate in special projects and provide administrative support as needed
- Provide backup support to other administrative assistants when required
- Ensure compliance with company policies, including security, confidentiality, and data handling procedures
- Adhere to all health and safety guidelines and perform other duties as assigned
What is the experience needed to be successful in this role?
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Education: High school diploma or equivalent required
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Experience: 3–5 years of administrative experience, preferably in a corporate or legal environment
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This is a fully onsite role
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Strong organizational and time management skills, with the ability to prioritize in a fast-paced environment
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general PC applications
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Experience with data entry, reporting, and document management
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Ability to manage multiple tasks and adapt to shifting priorities
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Strong attention to detail and accuracy in handling documents and data
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Effective written and verbal communication skills with the ability to interact professionally with internal teams and external vendors
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Ability to analyze basic problems, collect data, and support decision-making
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Familiarity with office equipment and standard administrative processes
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Ability to follow instructions and complete tasks independently
Key Skills
- Calendar and schedule management
- Legal billing and invoice processing
- Records and document administration
- Data entry and reporting
- Attention to detail
- Written and verbal communication
- Organization and prioritization
Benefits Package with Jabil
Along with growth, stability, and the opportunity to be challenged, Jabil offers a competitive benefits package that includes:
- Competitive Base Salary
- Annual Bonus
- Medical, Dental, Prescription Drug, and Vision Insurance with HRA and HSA options
- 401K Match
- Employee Stock Purchase Plan
- Paid Time Off
- Tuition Reimbursement
- Life, AD&D, and Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Pet Insurance
- Adoption Assistance
- Annual Merit Increases
- Community Volunteer Opportunities
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.
Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.
Accessibility Accommodation
If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com or calling 727-803-7988 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.
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