Posted Jul 29 Full TimeOn SiteNew York
This position is responsible for providing administrative support to attorneys, paralegals and other administrative staff. For the full jobdescription, please click on the More Info icon.
Duties and Responsibilities
Primary
Education
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.
Duties and Responsibilities
Primary
- Assists attorneys with all aspects of managing their practices such as researching and scheduling business development opportunities, coordinating the new business intake process, as well as a variety of general administrative functions.
- Completes work product according to instructions and within the requested time frame.
- Answers telephone calls, takes messages or provides information as appropriate.
- Opens and closes files as necessary, promptly handles the filing of legal or other administrative materials and sends materials to off-site storage as needed.
- Attends training classes to keep up to date with technological advances and software upgrades.
- Provides back-up support to practice groups or administrative departments as needed.
- Performs other duties as assigned.
Education
- College degree preferred.
- No experience required.
- Ability to multi-task and perform well under strict deadlines. Must be extremely well-organized and detail-oriented. Familiarity with document management systems a plus.
- Experience in Microsoft Word (including creating and revising documents) and Outlook required; experience in PowerPoint, Excel and Visio strongly preferred.
- Must have excellent written and verbal communication skills and be able to follow instructions effectively. Must be a self-starter who can work both independently or in a team environment. Must possess excellent customer service skills and be flexible to handle changing priorities to support business needs. Must have good telephone etiquette and excellent interpersonal skills.
- Must score 35 wpm with 2% or lower error rate on the firm’s clerical typing test and 76% or higher on the firm’s clerical spelling test. Must understand and maintain confidentiality of the attorney-client relationship.
- Job is performed in a typical office environment, but is subject to time pressures and constraints, and is primarily dependent on input from others.
- Occasional overtime may be required.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.
