Join the World's Top Legal Talent Network

Careers that Change Lives

The Principal Paralegal will be responsible for board of director meeting matters, governance, and securities support for Medtronic. This position will report to Director, Board Operations and Global Entity Management.

We seek out and hire a diverse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader —that is why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.

There is a preference for this position to reside in Fridley, MN, however, would consider remote within the US for the right candidate.

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

SEC Support

• Manage reporting, documentation and other compliance activity related to exercises of stock options, dividends, vesting of restricted stock and incentive compensation awards by Section 16 officers and directors;
• Prepare, review and submit reports filed with the US and Irish securities regulators, including Form 3, 4 and 5s, and 10b5-1 Plans for Section 16 Insider reporting requirements with the SEC, and Forms B5 and B7 with Irish regulators;
• Aid in preparation of the Company’s annual proxy statement, including updating, providing information related to ownership, and managing a cross-functional team to drive the proxy statement to completion;
• Participate in the planning and coordination of the annual shareholder meeting including communicating and managing information with external counsel, stock transfer agent, proxy solicitor, printer, brokers, stock exchanges and others relating to preparation for the shareholder meeting, including printing and dissemination of proxy material, voting procedures, and agenda;
• Preparation and review of D&O Questionnaires and independence analysis on an annual and as needed basis;
• Manage Irish public corporate filings including monthly B5, B7 and H5, in addition to annual filings;
• Review and provide information to outside legal counsel related to Japan securities filings;
• Submit electronic reports to NYSE as needed;
• Independently manage insider listings, trading window calendars, policy guidelines and collaborate with key partners across the Company for ongoing maintenance and updates to insider listings;
• Review and update the Company’s website for compliance with SEC and other regulations;
• Partner with transfer agent and stock administration to perform reconciliations of equity issued and outstanding;
• Assist with special projects as needed.

Board of Director Meeting Support

• Participate in the collection and distribution of materials for Board and Committee review.
• Assist in uploading Board and Committee materials to the Board online portal (Diligent).
• Plan and manage events and logistics for Board-related events, including the annual Board retreat, venue, meals, travel, etc.
• Oversee the preparation of expense reports for Board members and approve them in accordance with policy.
• Travel to Board meetings and Board events, which can include overnight travel outside Medtronic four to five times each year.
• Submit RFPs, review contracts and process expenses.
• Assist with initial drafting of Board and Committee minutes.

Legal Entity Support

• Oversight and responsibility of the global subsidiary database (CSCNavigator) for Medtronic’s 550 domestic and international subsidiaries.
• Develop and implement processes to maintain reliable and accurate data for all Medtronic subsidiaries and minute books.
• Manage US subsidiary governance matters including resolution writing for subsidiary formation, dissolution, director and officer changes, banking resolutions, delegations of authority, powers of attorney and share register updates.
• Annually review registered agent services and invoices for accuracy.
• Manage annual report filings for US domestic subsidiaries.
• Oversight and responsibility for various secretary of state filings related to mergers, divestitures, name changes, qualifications, withdrawals, d/b/a filing and more.
• Manage various divestiture or integration project step plans as needed.
• Collaborate with other groups on multi-disciplinary projects, including tax restructurings and mergers and acquisitions
• Assist with preparation and distribution of various board meeting materials as needed.
• Support in the creation of legal tools, processes and templates
• Identifying and developing procedures and ways to improve Corporate Secretary tasks with an emphasis on quality, efficiency and client satisfaction.
• Assisting with, obtaining, and distributing notarizations, apostilles, legalized documents, and corporate filings
• Manage corporate secretary legal intranet site (SharePoint)
• Prepare reports and metrics for the legal team, as needed
• Professionally maintain positive working relationships with a variety of third-party vendors.

Must Have: Minimum Requirements

• Bachelor’s degree with 7+ years of paralegal securities and/or subsidiary experience or, an advanced degree with 5+ years of experience

Nice to Have

• Paralegal Certificate
• 10+ years of paralegal experience preferred
• Experience working within a corporate secretary department
• Experience with subsidiary database management systems (CSCNavigator preferred)
• Experience with subsidiary governance and compliance
• Experience working with registered agent services
• Experience with Computershare or similar Section 16 filing software
• Familiarity with different forms of stock holdings, stock awards and performance grants
• Ability to work independently, handle multiple projects, and prioritize to meet deadlines
• Skills and the ability to motivate and work others to achieve desired results
• Excellent communication and interpersonal skills
• Familiarity with resolutions including terminology, formatting of legal documents
• Basic knowledge and understanding of state corporate laws and federal/state securities laws and regulations
• Ability to facilitate team meetings and drive meetings to action-oriented outcomes

About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)