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Paralegal / Legal Operations Manager

Legal.io
Posted Aug 10
Full Time
On Site
California

About the job

Legal.io is working with an established non-profit based in Oakland, CA to bring on a Legal Operations Manager with solid contract management experience. This position will report to the General Counsel and work closely with the Contracts Coordinator. This role requires candidates to work on-site in Oakland, CA four days a week.

Role & Responsibilities

Lead / Drive

  • Assess, implement, and maintain customized technologies and processes to drive efficiencies in the department's delivery of legal services
  • Optimize contract and grant coordination processes and legal knowledge systems (e.g., contract terms database)
  • Lead progress of grant agreements through Legal, including coordinating preparation and execution of agreements, amendments, and exhibits, and coordinating payment information to Finance
  • Drive legal trainings for the org, incl. developing materials w/ CLO, leading sessions, and managing calendar + library for same

Manage

  • Monitor Legal budget, planning, and analysis, including outside counsel spend and matters reports, to optimize Legal dept. efficiencies and manage costs.
  • Support and coordinate the development of grant budgets, milestone/outcome exhibits, program reports and results with the Program team and outside school support vendors
  • Manage Legal/CLO meetings, agendas, day-to-day tasks, and monitor Legal email inbox to actively support CLO / Legal team

Collaborate

  • Partner with CLO and programmatic stakeholders (including Partner Leads) to understand needs and develop processes and solutions that scale alongside the grant program
  • Partner with Finance on their maintenance of payment records and grant balances to monitor grant expenditures
  • Collaborate with Ops/IT as the legal team representative for Salesforce, Airtable, and other tools/systems
  • Collaborate with Contracts Coordinator and school support vendors to manage and optimize legal records and archives, including organization of legal, financial, and programmatic documents for the grant program

Qualifications/Skills

  • Agile, accurate, resourceful, responsive
  • Deep project management skills
  • Detail oriented; curious thinker
  • Strong administrative organization skills
  • Familiarity with legal agreements, grant agreements a plus
  • Clear concise communication, presentation and collaboration skills
  • Self-motivated with the ability to set long term and day-to-day priorities and manage multiple tasks in an effective and efficient manner
  • Comfortable working with flexibility in an agile customer-service oriented environment
  • Discreet and familiar with navigating legally sensitive or confidential matters
  • 4+ years of experience with legal operations or legal project/case management, nonprofit administration, and/or grants management
  • Paralegal experience a plus
  • Familiarity with CRM software systems; Ironclad, Salesforce a plus

Position Details

  • Role: Legal Operations Manager
  • Location: On-site four days a week in Oakland, CA
  • Technology: Ironclad, Salesforce, Airtable
  • Salary: $110,000 - $150,000 based on experience and subject-matter expertise
  • Start Date: Summer 2023

Legal.io is committed to the principle of equal opportunity. All employment decisions are made without regard to race, color, gender, gender identity, gender expression, sexual orientation, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), marital status, age, national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status or any other basis protected by the laws or regulations in the locations where we operate.

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