Join the World's Top Legal Talent Network

Investment Management Group is hiring. Knowledge of AML, KYC and Blue Sky practices is required. This person will supervise a team of 13 paralegals.

Seeking a full-time Paralegal Manager/Senior Paralegal with good knowledge of supervising/managing who will handle human resources with paralegal skills knows all aspects if investment management.

Paralegal Manager/Office Manager Paralegal must have a strong work ethic, organizational skills, attention to detail, ability to multitask and communicate effectively with others.

Paralegal Manager/Office Manager Paralegal Job Details:

• Must have experience in the legal field as a paralegal with management or supervisory experience.
• Manage employee's time worked and PTO and oversee/manage the office staff as part of human resources responsibilities.
• Knowledge of bookkeeping, running billing, cutting checks, payroll, backup bookkeeper
• Maintain filing systems for open/closed matters.
• Help with projects as well as assisting the attorneys.
• Must be able to handle Human Resources and you will manage staff, maintain relationships with clients and vendors, and aid legal assistants as needed.
• Must be tech-savvy, ability to use video calling, know case management software, Microsoft Office, QuickBooks, cloud-based programs, etc.
• Oversee and manage the daily operations of a law office.
• Coordinate and schedule appointments, meetings, and hearings.
• Maintain and update calendars for attorneys and paralegals.
• Coordinate with clients for payments/retainers and update QuickBooks.
• Manage the reception area, including answering phone calls and directing inquiries.
• Supervise and train office staff, providing guidance and support.
• Handling PTO, hiring, terminations, reviews, onboarding, etc.
• Maintain office supplies inventory and place orders as needed.
• Manage client records, ensuring accuracy and confidentiality.
• Utilize phone systems to handle incoming and outgoing calls efficiently.
• Organize and maintain files, both electronic and physical.
• Knows how to pull a client statement
• Experience on the billing side of a case management system

Paralegal Manager/Office Manager Paralegal Qualifications:

• Proven experience in office management in a law office.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficient in using QuickBooks
• Knows how to pull a client statement, billing, cut checks, payroll, etc.
• Experience on the billing side of a case management system
• Knowledge of legal office management practices.
• Ability to work well under pressure and meet deadlines.
• Attention to detail and accuracy in all aspects of work.
• Ability to handle sensitive information with confidentiality.
• Demonstrated leadership abilities in managing a team.
• Handling PTO, hiring, terminations, reviews, onboarding, etc.

Comprehensive benefits offered! Travel between NY and NJ required.