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Legal Assistant II

Posted Jan 17
Full Time
On Site
Boca Raton, Florida
This job is expired. See open roles here.

Overview

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work in our Irvine, CA Staff Counsel office.

 

Responsibilities

  • Provide Legal Assistant support to 2 or more Attorneys.
  • Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
  • Coordinate/schedule meetings, hearings, appointments, and depositions
  • Maintain and manage Attorney calendars avoiding and resolving conflicts.
  • Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
  • Assemble medical packets to experts along with itemized schedule of records.
  • Document processing (assemble, copy, scan, serve, E-file accordingly)
  • Manage and prioritize competing deadlines.
  • Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
  • Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
  • Timely transmit and request payments to vendors, experts, etc.
  • Knowledge of local Court rules and filing requirements
  • Assist Managing Attorney and Manager with special assignments as needed.

 

Provide backup support when needed:

  • Answer inbound main line phone calls and route inquiries to correct team member.
  • Greet and manage guests and vendors.
  • Retrieve, scan, and route all incoming mail to proper team and Claims.
  • Monitor and process office electronic mailbox correspondence.
  • Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)

 

Qualifications

  • High school diploma or general education degree (GED)
  • 3+ years’ workers compensation experience required.
  • Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
  • Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
  • Organized, self- motivated, ability to prioritize and work independently.
  • Exceptional attention to details and the production of professional work product
  • Must possess excellent written and verbal communication skills.
  • Work in a team environment with a positive respectful attitude
  • Experience with a document management platform (Litify a plus)