Director, Business Affairs

TBWA\Chiat\Day
Posted Jan 25
Full Time
New York

Who You Are:

A collaborator at heart, you partner with producers, creatives and business leaders alike on all business and legal aspects of production. From bid to wrap, you help make creative ideas happen by being an advisor throughout the production process. You have a flexible attitude and have vested interest in creative problem solving. You have expertise in building credibility, rapport, and productive relationships across functions in a large organization.

You can exercise sound strategic, legal, and business judgment in challenging situations. You can voice any concerns and make others understand your opinion.

What You'll Do:

The Business Affairs Director is charged with being a partner in the creative process from pre-production to post. As such, you will look at the following:

PRE-PRODUCTION

Risk / Legal Assessment:

  • Red flag creative prior to external counsel legal review
  • Send boards and/or script to insurance and talent payment companies to assess legal risk - required as needed, multiple phone calls with production

General:

  • Advise on client production guidelines and client MSA
  • Ballpark costs with Producer to gauge client feasibility
  • Discuss and verify all usage terms for talent and/or music (i.e. Term, Territory, Media, Cost, Deliverables)
  • Partner with Producer on creating bid specs
  • Review and negotiate all vendor bids with Producer and partner with Cost Consultant for feedback and approval. Multiple rounds of review. Triple bid Policy in effect.
  • If 3rd party rights are applicable, advise team on best practice

Talent:

  • Advise on SAG guidelines per project specs
  • Talent estimation for shoot and securing cost consultant approval, if required
  • Negotiate original spot & edits with talent agents
  • Facilitate talent background check with Agency legal when applicable.
  • Manage talent procurement process with external partners for all celebrity talent contracts, act as agency liaison between vendor, account and client. Confirm all business terms.

PRODUCTION

Contractual:

  • Draft and execute production contracts, live action, vfx, animation, etc.
  • Draft and execute all production release forms needed. I.e. IPR, props, location, branding, etc.
  • Secure all required insurances through insurance company including special insurance, general liability insurance, aircraft, drone, etc.
  • Manage project with Omnicom Risk to secure all required special insurances when applicable such as a live event etc.
  • Music Licensing - negotiate terms with all rights owners. Complex negotiation that may include several parties for the individual master, publisher and artist. If applicable, work with music procurement company. Contact AFM for estimates of costs associated with using tracks.
  • Partner with Producer to secure all stock footage and image rights.
  • Manage vendor negotiations and disputes of legal documents (contracts, NDA, PO terms, licenses).

Finance:

  • Issue and manage all vendor PO's and invoices.
  • Follow up with account on client estimate approval to ensure vendor payment.

Talent:

  • Manage celebrity talent and influencer agreements.
  • Secure waivers for all stunt performers and liaising with Clients & Agency legal to approve language, when applicable.
  • Secure talent releases for Union and Buyout
  • Advise on ongoing talent inquiries.
  • Work with SAG to secure waivers, i.e. Live event, Testimonial, Low Budget Digital.
  • Process all Talent session reports, contracts and invoices.
  • Partner with Talent Manager to ensure residuals are accounted for.

POST PRODUCTION

Talent:

  • Manage multiple talent requests to confirm existing usage, new estimate requests for potential usage with Talent Manager.
  • Review final spot with Producer and Talent Manager. Provide input on completion reports to ensure usage is captured accurately for all deliverables.

Finance:

  • Manage vendor follow-up on payment
  • Maintain job status reports to ensure costs incurred are accurate. Request job transfers as needed.
  • Input client specific budget details in tracking docs
  • Reconcile job which includes working with Finance on job closings, reviewing expenses and ensuring all costs have hit.
  • Maintain accurate timesheets that are completed by required deadlines

Who We Are:

We are a modern, integrated agency created and managed by TBWA to lead all marketing and communications globally for Nissan. Designed to deliver marketing transformation, Nissan United is dedicated to helping Nissan grow its brand value around the world more effectively. The team brings expertise in data, analytics, media, customer experience and CRM, all of which help drive and inspire innovation and creativity.

Nissan United is housed within the TBWA collective. Named one of the World's Most Innovative Companies by Fast Company four years in a row, and Adweek's 2022 and 2021 Global Agency of the Year, TBWA is known for its long history of famous creative campaigns for some of the world's greatest brands, powered by our trademarked Disruption® methodology.

TBWA\Chiat\Day Values

Our creative product is everyone's responsibility.

We are tough on work. We are kind to each other.

When we take care of each other, the rest takes care of itself.

TBWA\Chiat\Day Attitudes

Curiosity: Be open minded to ideas wherever they come; curious people are often unafraid of change;

Collaboration: Self-confidence without a big ego; work with all types of people;

Integrity: What we say is what we do; it is honesty and respect in our dealings with people;

Resourcefulness: To find ways to do whatever we have to do for our clients, and our people.

Location:

_Given the nature of our Business Affairs team and the client assigned to this role, we are only considering candidates that currently live in or wish to relocate to New York City, in the near future (first 60 days of employment).

_ _The annual salary range for this role is $170,000 – 200,000 and may vary depending on the candidate's geographic location and experience. Other compensation includes relocation costs, if applicable.

_ Benefits for this role include health/vision/dental insurance, 401(k), stock purchase, vacation, sick and personal days, Also, you will be eligible (approximately thirty days after you commence employment) to participate in all disability, life, travel insurance plans and programs, retirement plans subject to the terms and conditions of such benefit plans. Please don't let our posted ranges keep you from exploring this or any other exciting opportunities within TBWA.