Executive Assistant, Legal

Bath & Body Works
$0 - 0
Posted Jan 31
Full Time
Columbus, Ohio
This job is expired. See open roles here.

At Bath & Body Works, everyone belongs. We are committed to creating a diverse, equitable and inclusive culture focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing diverse talent where our associate population is as diverse as the communities we serve, live and work. In addition, we work to improve our communities and our planet in a way that will make us proud for years to come because we believe the world is a brighter, happier place when everyone has access to the things that make them happy.

The Executive Legal Assistant will provide administrative support to the Commercial Contracts & Business Transactions team within the Legal department. This role will be accountable for monitoring, responding to and distributing information to the appropriate internal and external parties, and such information may contain confidential legal and/or billing matters. This role will also be responsible for contract administration (contract intake and assignment, contract status and reporting, and contract management), and will assist in document creation, formatting and drafting. This role will also manage calendars and ad-hoc office needs, book travel and/or organize events for multiple attorneys on the team. On an as-needed basis, this role will also support the Intellectual Property & Brand Protection team within the Legal department by performing similar responsibilities.

Responsibilities

  • Edit, format and draft various documents as requested by attorneys on the team
  • Manage the daily contract intake and assignment process for the team and track the status of all contracts from start to finish through reporting and updates (including tracking via the legal department’s matter management system)
  • Monitor and manage dedicated email inbox and field contracts-related questions and requests from business partners
  • Track critical dates, anticipate future needs, and coordinate next steps related to a variety of legal matters
  • Manages calendars, travel and expenses for multiple attorneys on the team
  • Review confidential legal materials and prepare summaries, charts, and presentations for reporting
  • Assist with law firm invoicing and provide assistance with law firm billing software as needed
  • Assist with reviewing correspondence from external parties and drafting the appropriate responses on a variety of legal matters
  • Prepare and provide agendas and supporting materials for upcoming meetings, including assistance with room set-up
  • Correspond with contacts at various law firms
  • Ensure timely flow of paperwork and projects by monitoring timelines and action items
  • Support additional administrative and office duties such as greeting visitors, maintaining office supplies, copying, mail services, handling messages, etc.
  • Provide supplemental and/or back-up support to other departmental Assistants as needed
  • Work within and train others on function-specific software, such as the legal contracts database, matter management database, etc.
  • Perform ad-hoc special projects as needed

Qualifications & Experience

  • 5-10 years’ experience in an administrative support role in a law firm or supporting in-house counsel, focusing on contracts
  • Communicate in an effective and professional manner – both verbal and written – with the ability to create correspondence on behalf of attorneys
  • Excellent attention to detail and ability to anticipate future needs of the team and propose changes to processes
  • Effectively prioritize and categorize matters requiring immediate attention
  • Strong organizational skills on behalf of self and others
  • Execute tasks in a thorough and accurate manner in a fast-paced environment
  • Ability to work in a high-volume environment while exercising good judgement to make decisions independently and escalate matters as needed
  • Demonstrate flexibility and be a champion of change
  • Team player with the ability to develop and maintain positive working relationships with others
  • Conduct all work in an ethical, professional and confidential manner
  • Ability and willingness to take on additional responsibilities
  • Excellent computer skills with expertise in Microsoft Office applications including Word, Excel, PowerPoint and Outlook
  • Project management skills and experience
  • Experience in electronic file-keeping
  • Experience with calendar management

Education

  • Notary Public certification preferred
  • Paralegal degree and/or a degree in business or legal studies is a plus

Core Competencies

  1. Lead with Curiosity & Humility
  2. Build High Performing Teams for Today & Tomorrow
  3. Influence & Inspire with Vision & Purpose
  4. Observe, Engage & Connect
  5. Strive to Achieve Operational Excellence
  6. Deliver Business Results

Benefits We invite you to join Gingham Nation, where we invest in our associates through competitive compensation, benefits, and development opportunities, so they can continue to be their best at work, at home, and in their communities. Benefits offered to our eligible associates include a no cost mental health and well-being program, health coverage with a variety of plans to choose from, flexible and affordable saving programs, paid time off and a merchandise discount. Visit bbwbenefits.com for details.

View Benefits Information: https://careers.bathandbodyworks.com/en/about-us/benefits/

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

We are an equal opportunity and affirmative action employer. We do not make employment decisions based on an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States.

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