Senior Court Clerk - Small Claims

Posted Feb 07
Full Time
Clayton, Missouri

Senior Court Clerk

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff.

General Duties

Perform supervisory and technical clerical work in the Civil- Resource Center Department which will include the following: assign, direct and review the work of subordinates; develop and implement office procedures; interview and make hiring recommendations; train, counsel and evaluate performance of employees; consider leave requests; assist self represented litigants prepare forms to be filed; enter data and scan and attached documents filed by litigants; perform quality assurance; schedule manners for hearing and prepare dockets; prepare dismissal dockets; send notices to parties; issue summonses and manage Small Claims case flow; answer inquires and furnish information to self -presented litigants, attorneys, court personnel and the general public in person and by telephone; and perform other duties as assigned. EXTENSIVE PUBLIC CONTACT REQUIRED.

Other key responsibilities include: (The following duties are representative of this position, not comprehensive.)

  • Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
  • Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
  • Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
  • Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
  • Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)

  • Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
  • Advanced knowledge of organization operations, functions and scope of authority of the court.
  • Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
  • Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
  • Ability to maintain a variety of complex records and prepare reports from an automated system.

Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.

EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.