About the job

DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team

To learn more about the ADOT team CLICK HERE

CONTRACTS COMPLIANCE OFFICER

Job Location:

Address: 1611 Jackson Street

Phoenix, AZ 85007

Posting Details

Salary: $70,019.98 - $80,019.98

Anticipated Salary: $75,019.98

Grade: 23

Closing Date: 03/20/2024

Job Summary

Performs a variety of complex accounting, auditing, and compliance activities. Perform project-level management of all MPD Contracts responsibilities including procurements, contracts, reporting, and data administration. Support and assist in developing program efficiency. Assure compliance with Federal and State business best practices and regulation and policy compliance, charged with researching, interpreting, and applying associated rules and regulations: federal, state, agency and division. Assures continuous improvement for all processes, developing and updating standards of work, and participating in internal quality/process improvement teams.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties

Successfully communicate and interact in a timely manner with Internal and External customers and others to ensure efficient processing of group activities. Attend meetings to help resolve contractual concerns relative to projects. Troubleshoot project challenges and recommend practical solutions. Act as Team Lead when Group Manager is unavailable.

Read and understand federal regulations, program guidelines, and related documents to gain knowledge and understanding of requirements. Analyze and evaluate work procedures, methods, and rules for functional unit; make recommendations and implement approved practices. Apply regulations, policy, laws, and guidance.

Perform all tasks involved in the execution of all types of agreements and procurements, from original request to the close-out process. Plan, organize, compile background technical data and prepare agreements after researching programmatic requirements. Manage time and work priorities effectively. Generate and analyze necessary information to ensure appropriate recording of program activity.

Review, analyze, reconcile, track, and report project financial and contracting data and documents to ensure expenditures, payments, and match are properly allocated to division work projects and sub recipient contracting under division agreements. Reviews division and sub recipient solicitation and contract documents to assure compliance.

Develops and implements processes to evaluate and maintain compliance oversight requirements, facilitate performance of audit assignments, and conducts or assists with audit reviews and performs reconciliations associated with closeouts, resolving discrepancies, and reporting activities / results. This includes DBE program compliance and DOORS / LPA DBE reporting, system compliance overviews, entries, and documentation.

Update template agreements, processes, documentation, system workflow, standard work and other elements to update as regulations, guidance, rules change for internal and external reporting and submit reports as requested by hierarchy or required by process within established metrics or deadlines. Generate and analyze necessary information to ensure systems are applied and functioning as designed to ensure appropriate recording of program activity.

Other duties as assigned as related to the position.

Knowledge

Knowledge, Skills & Abilities (KSAs):

Automated Accounting and Procurement Systems, especially large enterprise resource planning (ERP) systems.

Cost analysis principles, methods, techniques, procedures.

Budgeting, Accounting, Auditing principles.

The complex project and funding relationships within and between systems.

Analyzing data and projects.

Applying division, interrelated, agency, policies and procedures, State Administrative Code and Procurement rules, State Statutes, Federal Statutes and Regulations, and Government Accounting Principles relative to each Project.

Project and Financial Research Methods.

Skill

Contracting and Contract Management

Applying analytical, research, and project coordination methodologies / evaluating and interpreting data

Effective verbal and written communication.

Customer Service / Interpersonal relationships.

Strong Time Management.

Developing documentation to communicate project details, technical writing, compiling reports.

Resolving issues related to contracts / projects.

Performing reconciliations.

Understanding and using established systems to perform the work tasks and the interrelation between those systems along with the ability to demonstrate the basic use of those systems to project-related staff when needed.

Expressing ideas and information clearly and concisely, both orally and in writing.

Expert skills in Google Workspace and Microsoft Office.

Ability

Apply knowledge/skills to perform standards of work, moving forward at any point from within the process, or applying the processes from initiation to closeout.

Independent completion of primary daily tasks.

Plan, analyze, organize, and assess.

Establish/maintain effective working relationships.

Coordinate activities.

Identify/analyze organizational/procedural problems to determine effective solutions.

Operate ERP systems, run reports/apply ADOT/State/Federal rules/regulations.

Work ethically and transparently.

Exercise considerable judgment.

Apply critical thinking and perform research and analysis.

Analyze contract terms and conditions.

Provide guidance to internal/external stakeholders for compliance;

Organize, plan, prioritize work independently.

Selective Preference(s)

Master's degree preferred.

Pre-Employment Requirements

Five (5) years equivalent experience preferred.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Bachelor's Degree in Business Administration, Urban Planning, or related field.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Arizona Department of Administration offers a comprehensive benefits package to include:

Sick leave

Vacation with 10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.