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Senior Corporate Paralegal

Posted Mar 27
Full Time
HybridParsippany-Troy Hills, New Jersey


Key Responsibilities

Legal Entity Management & Corporate Governance

  • Handle requests for US legal entity support, including: completing ultimate beneficial owner (UBO) and know-your-customer (KYC) forms; providing guidance on signing authority questions; obtaining apostilles; notarization; and drafting incumbency and secretary’s certificates, cover letters, and/or other routine corporate documents
  • Oversee US legal entity maintenance, including: reviewing required state-level filings (e.g., annual reports, qualifications, withdrawals); drafting resolutions, written consents, and officer certificates; onboarding and integrating newly acquired/created legal entities
  • Maintaining filing deadline calendars and other resource documents for global legal department
  • Oversee maintenance and updates of global legal entity database (CSC Navigator)
  • Act as primary liaison with U.S. registered agent (i.e., Corporate Service Company)


Board and Stockholder Meetings

  • Support drafting of corporate meeting materials, e.g., agendas, resolutions, written consents, and minutes
  • Interface directly with senior level management and provide support for board meeting-related requests
  • Manage collation and distribution of meeting materials for Board of Directors using BoardVantage
  • Support preparation of proxy materials and coordination of vendors supporting proxy process (i.e., Broadridge, AST, printer) and logistics for Annual Shareholders’ Meeting.


Securities Law Compliance

  • Handle technical preparation, formatting and filing of Form 8-Ks and the Proxy Statement
  • Support Environmental, Social & Governance (ESG) Report and Proxy Statement process through project management, maintaining calendars, updating disclosure, and proofreading
  • Conduct research on disclosure practices on platforms like Intelligize and/or EDGAR
  • Manage due diligence production and virtual data rooms for capital markets transactions


Investor Relations

  • Support Investor Relations through researching and monitoring voting policies and practices of institutional investors and maintain a master tracker of investor priorities and voting history
  • Coordinate verification projects for ESG rating agency data
  • Support coordination of compliance with various ESG disclosure frameworks


General Corporate

  • Manage certain legal billing matters
  • Support management of service of process


Qualifications & Skills

  • Bachelor’s Degree required; certification from accredited paralegal program preferred;
  • Bachelor’s Degree required; certification from accredited paralegal program preferred
  • Minimum of six+ years of legal experience as a corporate paralegal with a large law firm or a mix of experience with a large law firm combined with in-house experience with a publicly traded corporation
  • Strong organizational, planning, and project management skills and willingness to take ownership of special projects and drive them to successful completion
  • Strong attention to detail and demonstrated ability to produce reliably error-free work product
  • Ability to work simultaneously on multiple priorities and to properly prioritize among them
  • Excellent interpersonal and communications skills, including ability to be professional, efficient, and thoughtful in both in-person settings and in written materials (emails, chats, written work product)
  • Ability to engage in professional manner with senior level management of large, publicly-traded company
  • Demonstrated ability to work efficiently and with a high energy level in a fast-paced environment
  • Ability to work independently, including spotting and resolving unexpected issues
  • Ability to establish and maintain effective working relationships with coworkers, managers and third party vendors
  • Excellent skills using MS Office Suite: MS Excel, MS Word, MS PowerPoint; experience with MS Teams, legal entity management software (e.g., CSC Navigator), legal billing software (e.g., Counsel Link) preferred; experience with MS SharePoint, BoardVantage, Wdesk (Workiva), and Intelligize a plus

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at

We are committed to providing equal employment opportunities for all, including veterans and candidates with disabilities.

IQVIA’s ability to operate and provide certain services to customers and partners necessitates IQVIA and its employees meet specific requirements regarding COVID-19 vaccination status.

The potential base pay range for this role, when annualized, is $95,600.00 - $157,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
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