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Docket Paralegal

$28- $56/ hour
Posted Mar 30
Full Time
On Site
Green Oaks, Illinois


At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
  • An excellent retirement savings plan with high employer contribution.
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.



This position works onsite out of our headquarters at Abbott Park, Illinois in the Legal Division.

The IP Docketing Specialist will be responsible for daily patent operations responsibilities with a focus on docketing and auditing of a worldwide patent estate, in addition to assigned independent project work.  The ideal candidate is skilled in all IP Operational areas, including disclosure and patent docketing, auditing, foreign filing, annuities, portfolio review, and electronic record management.


  • Daily processing of incoming and outgoing correspondence with outside counsel, the U.S. Patent & Trademark Office, foreign patent offices, authorities (IB) and annuity service vendor (electronic/paper).
  • Implementing, maintaining, and managing the patent management system, as well as preparing patent docket reports and IP portfolio reports.
  • Ensuring that all docket dates have been cleared daily and that all patent related deadlines are met.
  • Monitoring status of patents and patent applications.
  • Managing the integration of acquired properties and transfer of divested properties
  • Identifying and independently resolving discrepancies in records, while under time pressure.
  • Heavy interaction with client (internal and external) to reply to inquiries and obtain needed information
  • Staying abreast of changes in patent rules.
  • Developing, implementing, and maintaining Best in Class docketing processes, procedures, and policies for invention disclosures, patents, and patent applications, including daily/periodic workflows, in close collaboration with Legal’s Patent and IP teams.



  • Must have at least 3-5 years experience in domestic and foreign patent prosecution. 
  • Must have extensive knowledge and understanding of patent terminology and filing procedures including both US and foreign matters and knowledge and understanding of current USPTO rules and procedures. Experience with worldwide maintenance fee renewals a plus.
  • Must be highly accurate under pressure, and able to manage multiple priorities under deadlines.
  • Must have demonstrated ability to maintain strict confidentiality of client’s IP affairs.
  • Must be able to work independently and manage a variety of tasks and assist the larger Legal team.
  • Must have strong verbal and written communication skills, and be able to communicate effectively with personnel on all levels.
  • Must have working knowledge of docketing software, preferably The IP Management System software (Clarivate/CPA/MDC).
  • Must have strong PC skills in word processing, spreadsheets, e-mail, and scanning.
  • Paralegal Certificate Required



  • Prefer 5-7 years of experience in IP operations areas such as docketing, prosecution, file management, and related IP matters.
  • Experience with worldwide maintenance fee renewals a plus.
  • Associate/Bachelor’s Degree preferred.

The base pay for this position is $28.20 – $56.40 per hour. In specific locations, the pay range may vary from the range posted.