Office of the Chief Legal Officer - Departmental Assistant, Corporate
Who We Are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
The Role We are looking for a Department Assistant to join our legal team in Los Angeles. The position supports 2 Executives on the Corporate Law Team within the Office of the Chief Legal Officer. This hybrid role requires onsite presence 4 days a week or more, as mandated by the business.
Responsibilities
- Performs administrative and office support activities for 2 very busy executives on the corporate law team
- Routes incoming calls to the appropriate personnel, and track for follow up as needed
- Manages calendars, setting up and managing meetings, reserving conference rooms etc.
- Manages the expenses process for both executives, as well as departmental P-Card
- Receives and directs visitors
- Assists with legal billing
- Proficient in Microsoft Office, particularly Outlook and Word (redlining), PowerPoint, Acrobat Adobe Professional (including AdobeSign), NetDocuments.
- Redlines and edits (per the attorney’s notes) highly confidential documents, legal correspondence and agreements
- Manages real-time status of agreements and effectively and proactively communicates status to the executives
- Understands the workflow relationships both of the Office of the Chief Legal Officer and the agency at large.
- Liaises with multiple external legal counsels on corporate matters
- E-files high volume of documents
- Accesses and run reports on NetDocuments, DocMinder, HCue, Carta and other corporate databases.
- Coordinates travel itineraries and submit monthly expense reports.
Qualifications
- Bachelor’s Degree
- Minimum 2 years of general office experience; Reception experience a plus
- Strong Microsoft Office, specifically Word, Excel and PowerPoint
- Professional demeanor, good judgment, ability to problem solve and superior organizational skills
- Strong written and verbal communication skills
Location This role will be based in our Los Angeles, CA office; Hybrid.
Compensation The base hourly rate for this position is in the range of $22.00- $25.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
