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Legal Administrative Assistant

Consilio LLC
Posted May 22
Full Time
Washington DC-Baltimore Area

Hiring! Must have law firm administrative experience to be considered. Strong skills and good tenure a plus!

My large well known law firm client is seeking an experienced Legal Administrative Assistant for the Washington, DC office. Qualified candidates will have a minimum of 5 years of legal secretarial experience in a law firm, and will be able to work in a fast-paced environment. Hybrid schedule, 3 days in the office, 2 remote days, hours 37.5 a week.

This position requires an understanding of practice areas across the firm as well as firm administrative functions.

Some responsibilities include:

  • Composes general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.
  • Maintains attorney(s) appointment calendar, meetings, business trips, sensitive client matters, and prepares mailings.
  • Arranges all travel reservations and prepares all travel expense reports.
  • Time entry.
  • Transcribes legal documents, correspondence and reports from rough draft, dictation, or transcription.
  • Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files.
  • Keeps files current and filing up to date for each client/matter.
  • Conducts periodic review for possible storage of older files; prepares files to be closed.