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Legal Assistant

Consilio LLC
$65,000- $100,000
Posted May 22
Full Time
New York

The firm values a collaborative environment and is always looking for staff who can help the firm succeed in continuing to deliver victories in high-stakes matters to our clients. This position will be responsible for providing concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, travel, calendar and document management, and paralegal tasks and projects, while collaborating with other team members to ensure superior service. This position will also oversee the day-to-day activities of the office, including assisting with supply management, facilities, and office events. Legal Assistants are responsible for providing administrative and paralegal support to attorneys and their case teams. Legal Assistants work in conjunction with paralegals to ensure that their attorneys have the materials that they need and that information that impacts work product deadlines and deliverables is communicated.

Duties & Responsibilities

  • Maintain attorney calendars, including scheduling and updating appointments and meetings.
  • Monitor, organize, and facilitate incoming and outgoing email and mail for attorneys.
  • Screen and direct telephone calls for attorneys.
  • Book travel arrangements for attorneys and maintain attorneys’ travel rewards information.
  • Prepare expense reports for attorneys.
  • Record time for attorneys.
  • Maintain attorneys’ bar and admissions information and assist attorneys in meeting CLE requirements.
  • Coordinate the logistics and provide support for meetings, including greeting and assisting guests and printing and delivering meeting materials.
  • Work in conjunction with paralegals to ensure that attorneys have preparation materials for meetings, depositions, jury exercises, and court appearances according to their preferences.
  • Catalog case materials and perform other data entry.
  • Create hard copy and electronic binders, coil-bound materials, and other review materials for attorneys and quality check the information for accuracy.
  • Assist with proofreading and formatting filings, including adding and updating basic tables of contents and authorities.
  • Create redlines and document comparisons.
  • Collect and organize case law and prepare this information for attorney review.
  • Assist case teams at trials, including assisting with preparing witness files and cite-checking slide decks and outlines.
  • Provide other support to case teams when needed, including making local and trial court deliveries/pick-ups and completing other errands.
  • Assist attorneys with speaking engagements, attending awards ceremonies, and similar.
  • Provide coverage for reception, including sitting at the reception desk, answering the main line and transferring calls, checking the firm voicemail and eFax, booking conference rooms, determining meeting needs, ordering food and beverages, registering and greeting visitors, and circulating the Daily Docket.
  • Other duties as assigned.

Minimum Qualifications & Experience Requirements

  • 2+ years of experience performing clerical, administrative, and logistical work
  • Ability to handle multiple tasks and prioritize appropriately
  • Ability to work overtime when necessary
  • Sound technical and computer knowledge as well as excellent analytical, communication, and organizational skills
  • Strong proficiency in Microsoft Office Suite, Adobe, and document management systems
  • Bachelor's degree with a 3.25+ GPA upon graduation

Benefits:

  • Salary Range: $65,000 - $100,000 annually depending on experience
  • End-of-year performance bonus
  • Paid time off: 15 - 25 days depending on experience
  • Profit sharing
  • 401(k) participation
  • Health, dental, vision, and pet insurance
  • FSA pre-tax benefits
  • Mental health and wellness program
  • Employee assistance program