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Legal Invoicing Analyst

Posted Jun 06
North Chicago, Illinois

Title: Legal Invoicing Analyst

Location: Abbott Park, Illinois

Duration: 1+ Year

The Legal Invoicing Analyst is responsible for business processes related to external disbursements, including the development and utilization of Abbott’s e-billing system for payment processing, financial analysis, and support of Legal spend objectives.


Core Job Responsibilities:

  • Drives all business processes necessary to support Legal/OEC disbursements, including:
  • Reviewing Legal invoices and conducting financial analysis using Abbott’s matter management and electronic billing system
  • Adhering to defined Legal invoice review and approval processes, validating invoices for compliance with Abbott’s billing guidelines, engaging in reconciliation activities, and maintaining tracking documentation for invoice related processes.
  • Providing timely support to Abbott’s internal Legal teams and outside counsel partners regarding billing questions and other ad hoc inquiries
  • Working closely with Accounts Payable to ensure timely and accurate invoice processing
  • Developing key operational metrics and preparing related data analytics
  • Maintaining strong relationships with Legal Technology Team and Abbott’s e-billing vendor to support efficient billing processes
  • Assessing invoice processes for improvement opportunities, proposing process improvements, when appropriate, and taking lead on execution
  • Collaborating with key stakeholders to provide system support, as needed (e.g., system migrations due to acquisitions or system replacements/upgrades)
  • Managing new vendor/law firm e-billing set-up and onboarding processes
  • Maintaining electronic timekeeper records and rate information as well as assisting with annual rate increase process
  • Partners with Legal Finance to maintain alignment regarding critical financial processes to effectively support division objectives
  • Demonstrates strong understanding of Outside Counsel Management operations and provides support as needed
  • Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop timely issue resolution processes
  • Communicates and interacts with colleagues across all levels of the Legal Division, including senior Legal leadership

Minimum Education/Experience Required

  • Bachelor’s degree or related experience

Additional Job Requirements/Qualifications

  • High degree of professionalism and ability to discreetly handle confidential information
  • Consistent and strong attention to detail, good judgement, and strong time management skills
  • Ability to work under minimal supervision on day-to-day activities and under general guidance for ad hoc tasks
  • Strong written and oral communication skills
  • Excellent interpersonal and customer service skills
  • Proficiency with Microsoft Office applications
  • Working knowledge of e-billing systems/software preferred
  • MDG, SAP, Symphony experience preferred

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.