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Corporate Paralegal

EXL
Posted Jul 02
Full Time
New York

Paralegal – Equity and Insurance Location: New York, NY (hybrid) Basic Function · To assist the Legal Function. Should be capable of handling multiple legal assignments and ensure minimization of legal risks to the organization. · Meeting deadlines with minimum turnaround time in handling legal matters. Essential Functions Primary Responsibility

  • Equity Plan Administration –
  • Support corporate legal efforts on the administration of EXL’s equity programs with Fidelity.
  • Provide day-to-day project support by tracking status and work streams across all equity administration matters deals; support on international equity plans;
  • Approve settlements/distributions of director awards;
  • Ensure compliance and timely preparation of Forms 3, 4 and 5;
  • Support insider trading policy administration.
  • Maintain and improve internal tracking and process documents and databases, including an equity tracker and securities playbook.
  • Respond to requests related to equity admin matters received by the corporate team from various departments within the company, including the equity administration team within the finance department.
  • Work on annual Section 16 reporting for Form 10-K and Proxy as well as compilation of securities holdings for directors and executive officers;
  • Communicate with and build and maintain positive relationships with internal clients and external service providers.
  • Oversight of all Section 16 matters, including preparing and filing Forms 4. Support the preparation of SEC filings (e.g., 10-Ks, 10-Qs, 8-Ks, S-8s and proxy statements) and associated disclosure control processes. Assist in the administration of the insider trading policy, including managing trading window logistics and organizing/reviewing 10b5-1 plans. Partner with our Equity Administration team to help oversee employee equity plans, including the employee stock purchase plan and international equity plans, grant approvals and administration, RSU releases, and audits.
  • Corporate Insurance Administration –
  • Primary liaison between insurance broker and company.
  • Ensure smooth renewal process with all internal/external stakeholders.
  • Provide Certificate of Insurance for EXL clients (~600 COIs per year) as may be required by contract and respond to internal insurance queries in connection with contract negotiations.
  • Work to optimize Insurance processes and ensure compliance.
  • Miscellaneous
  • Assist in the management of corporate governance matters for legal entities, including, charter and by-law changes, maintenance of minute books, stock registers and current officer and director listings;
  • Assist in the administration of Legal Team corporate projects, including putting together PowerPoints and other presentations; and
  • Assist with board meetings presentations – research relevant and necessary topics/data to include in presentation deck

Technical Skills :

  • Excellent skills with Microsoft Word, Excel and Power Point.
  • Ability to leverage contract lifecycle tool and other legal automation apps/ tools.
  • Familiarity with constructing searches on Westlaw, Lexis Nexis and Google, including the use of Boolean search terms.

Process Specific Skills:

  • Must have excellent drafting skills;
  • Familiar with SEC and Section 16 reporting rules

Soft skills (Desired):

  • Should be sincere, very hardworking and _ a team player_.
  • Must be ready to take extra responsibility and lead from the front. Will interact with the General Counsel, US Legal

Soft Skills (Minimum):

  • Should have excellent communication and co-ordination attributes and must be willing to work in a dedicated and diligent manner.
  • Able to work independently and meet deadlines with minimal daily supervision.

Education Requirements

  • B.A.
  • Legal qualification is desirable but not mandatory
  • Professional demeanor in all situations. Ability to manage the demanding internal and external clients while retaining composure.

Work Experience Requirements

  • At least 5 years of corporate legal/ paralegal experience performing some or all of the tasks noted in the Primary Responsibility field above.
  • Primary External Interactions
  • Interaction on a day to day basis with US Legal, General Counsel and internal clients

Primary External Interactions Interaction with external counsel and insurance broker.