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Corporate Paralegal (Hybrid)

Posted Jul 09
Full Time
New York

About Us

Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization’s GRC practices so they can make better decisions, faster. No matter the challenge.

At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.

Learn more at diligent.com.

Position Overview

Diligent is looking for an experienced and detailed oriented Corporate Paralegal to assist in all stages of transactions and corporate filings is an incredibly exciting time to join a dynamic and agile organization in a fast-paced, growth phase. This is the perfect role for a detail oriented and proactive Paralegal who wants to grow their Legal career within a fast-moving commercial organization.

Responsibilities:

  • Create and maintain board/committee minute books and director and officer files.
  • Manage all aspects of the preparation and distribution of materials for Board of Directors and Committee meetings, including preparation and drafting of agendas, meeting minutes, routine resolutions, written consents, and related administration and record keeping.
  • Manage and maintain all key corporate governance documents, materials, and policies, with attorney assistance.
  • Prepare documentation related to all aspects of corporate governance matters for domestic and international subsidiaries.
  • Draft resolutions and minutes of stockholders, board of directors and committee meetings for domestic and international subsidiaries.
  • Work directly with the Associate General Counsel to prepare regulatory filings regarding securities offerings.
  • Prepare, process, and maintain articles of incorporation, bylaws, state qualifications filings, annual reports, and proxy documents.
  • Assist the Associate General Counsel in the preparation of documentation for amendments, withdrawals, mergers and dissolutions of corporations, partnerships and/or limited liability companies.
  • Assist the Associate General Counsel with various other legal matters as related to mergers and acquisitions, real estate, equity, and insurance.
  • Create and maintain worldwide corporate records database and entity charts.
  • Establish, organize, and maintain administrative and legal department files.
  • Research and analyze corporate governance issues; monitor new and developing corporate governance related trends and best practices; track industry precedent; peer benchmarking; develops, maintain charters, policies, procedures and guidelines; maintain internal knowledge-sharing resources with up to date, accurate and organized documentation and archives.
  • Manage all aspects of legal holds, including identifying subjects of legal holds and the records categories of they may have, sending hold notices and following up to retrieve and save any categories of records that may be maintained by the individuals, and ensuring the records are maintained and saved in an organized manner that is compliant with all document retention obligations.

Qualifications:

  • 3-5 years’ experience as a paralegal specializing in corporate matters required.
  • Bachelor's degree in paralegal studies or related field.
  • Certified Paralegal (CP) designation a plus.
  • Excellent written and verbal communication skills.
  • Knowledge of corporate law and legal research techniques.
  • Ability to work independently and manage multiple tasks and deadlines.
  • Proficiency in DocuSign, Adobe, and Microsoft 0365.
  • Familiarity with Diligent Boards and Diligent Entities a plus.
  • A strong sense of professionalism and discretion.
  • Extremely organized and detail oriented.
  • Enthusiastic and open to learning new subject matters.

FSLA Status: Non-Exempt

U.S pay range

$65,000—$80,000 USD

What Diligent Offers You

  • Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
  • We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
  • We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
  • Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., Baltimore, London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney.

We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recruitment@diligent.com.

To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.