Join the World's Top Legal Talent Network

R&W Group has a new opportunity with one of our favorite law firm clients, for a Litigation and/or Regulatory Legal AA in the firm's DC office location!

Primary Responsibilities

• Provide comprehensive legal secretarial and administrative support to partners and non-partner attorneys, adapting to changing business needs.
• Serve as backup support for other Legal AA's during planned and unplanned absences.
• Draft, format, proofread, and revise complex legal documents, including board minutes, corporate resolutions, governance documents, contracts, agreements, and closing documents.
• Manage and maintain organized electronic filing systems using the firm’s records management platform; review and update administrative files regularly.
• Assist attorneys with matter lifecycle management, including engaging new clients, opening matters, and drafting engagement letters.
• Coordinate conflict checks and ensure timely matter setup.
• Enter attorney time in accordance with firm billing practices; liaise with billing personnel to facilitate timely review of monthly statements and client invoicing.
• Prepare check requests and coordinate vendor payments as needed.
• Arrange travel and process expense reimbursements promptly and accurately.
• Exercise sound judgment and maintain strict confidentiality in all matters.
• Demonstrate strong organizational skills to manage multiple priorities in a fast-paced environment.
• Communicate professionally and effectively with clients and all levels of legal staff, demonstrating poise and discretion.
• Provide proactive support to ensure the corporate team is well-prepared to deliver exceptional client service.
• Ability to work overtime as required and assume additional responsibilities as assigned.

Education & Experience

• Education: High school diploma required; a Bachelor's degree is strongly preferred for this level of position in a Big Law setting.
• Experience: 5-7 years of recent, high-level administrative experience as a Legal Secretary.
• Practice Area: Proven experience supporting attorneys in Regulatory or Litigation practice groups within a large law firm is a significant advantage.

Technical Proficiency & Systems

• Core Software Mastery: Advanced proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), particularly advanced document formatting and Adobe Acrobat Professional.
• Firm Systems: Extensive experience with electronic document management systems (DMS) such as iManage, NetDocs, or similar platforms.
• Financial/Time Systems: Familiarity with time-entry tools and billing software; experience with Aderant or Elite is a plus.

Emerging Technology (Generative AI)

• Generative AI: Demonstrated familiarity with and ability to use generative AI tools (e.g., Microsoft Copilot, ChatGPT, or firm-specific legal AI platforms) for ethical, administrative, and document-related tasks, including:
• Drafting routine correspondence.
• Summarizing long documents or meeting notes.

Core Competencies & Professionalism

• Attention to Detail: Exceptional attention to detail and organizational precision crucial for accurate version control, file management, and tracking complex corporate transaction documents.
• Communication: Excellent written and verbal communication skills with the ability to serve as a professional liaison for internal staff, clients, and outside counsel.
• Work Style: Strong organizational abilities, proven capacity to manage shifting deadlines and priorities in a high-volume, fast-paced environment.
• Interpersonal Skills: Demonstrated ability to work independently and collaboratively, possessing excellent interpersonal skills to build effective working relationships.