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Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Legal Assistant for its Real Estate Practice in the West Palm Beach office.

Essential Functions

• Draft and review real estate contracts, leases, and other legal documents.
• Assist attorneys in preparing for closings, including gathering necessary documentation.
• Maintained and organized case files, ensuring all documents are up-to-date and accessible.
• Communicate under the direction of the attorneys with clients and other parties to facilitate transactions.
• Provide exceptional administrative and client service support to attorneys.
• Manage calendars and schedule meetings.
• Maintain client relationships and ensure high levels of client satisfaction.
• Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
• New Business Intake.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Respond to requests in a professional manner.

Required Skills/Abilities

• Experience working with multiple attorneys is required.
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balance multiple assignments and workflow from various attorneys.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word (including proficient with track changes), Excel, and experience working with law firm case management and billing software required.
• Experience with document management including the ability to redline documents
• Knowledge of iManage, SmartTime, and Aderant.
• Strong attention to detail, essential for accurately drafting and reviewing legal documents.
• Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process.
• Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys.
• Preferred skills, such as familiarity with law firm software, enhance transaction management efficiency and contribute to a smoother workflow.
• Physical attendance in office.

Education And Experience

• At least 5+ years of experience as a legal assistant, preferably in real estate law.
• Must have bachelor’s degree or comparable experience.
• Proficiency in document management and document preparation.
• Experience with law firm software and transaction management systems.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds

The above description outlines the general nature of the work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may be assigned other duties, including work in different functional areas to cover absences or provide relief, equalize peak work periods, or otherwise balance the workload.

Shutts & Bowen LLP is an equal opportunity employer.