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Voya Investment Management (Voya IM) is the asset management business of Voya Financial, a Fortune 500 company with over 6,000 employees seeking to help clients plan, invest and protect their savings. Voya IM manages approximately $220 billion in assets across Fixed Income, Senior Loans, Equities, Multi-Asset Strategies & Solutions, Private Equity, and Real Assets.1 Drawing on over 40 years of experience and the expertise of 250+ investment professionals, Voya IM’s capabilities span traditional products and solutions as well as those that cannot be easily replicated by an index.

Voya IM’s award-winning culture is deeply rooted in a client-centric approach to helping investors meet their goals — from insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, and consultants to intermediaries, and individual investors. Reliability is why our clients hire us and it is why they trust us to navigate the path ahead.

Job Purpose

This position supports the Private Placement legal staff, the department, and internal and external clients by performing a wide range of legal, operational and administrative duties in the administration of the closing and management of transactions on behalf of the general and third party accounts.

Key Responsibilities

• Serve as the contact person for communication and follow-up with internal and external contacts, including operations, custodians, outside counsel and third party clients.
• Provide day to day administrative and legal support for staff including assistance with documentation.
• Aid in transition to new electronic recordkeeping platform, including tagging and categorizing legal documents and notices in existing system.
• Maintain physical and electronic files.
• Coordinate closings of transactions, including the preparation and confirmation of multiple wire transfers, distribution of funding notices and closing documents, coordination with outside counsel, compiling signature pages and putting together purchaser schedules.
• Drafting bond powers, certificates and other documents in connection with secondary transactions and note transfers.
• Undertake special projects that arise from client requests, such as portfolio movements with transfer of Notes, changes in custodial arrangements and changes in wiring instructions.
• Verify holdings of each client upon request by borrowers.
• Preparation of regulatory, tax and Know Your Customer materials; attention to audit requests.
• Maintain confidentiality of materials and information.
• Work with a high degree of autonomy and responsibility.
• Demonstrate positive team membership in all dealings with peers and management.
• Suggest and implement improvements in procedures.
• Anticipate needs and/or next steps on assigned responsibilities.
• Participate in cross training, temporary assignments and special projects as needed.
• Follow department and firm policies and procedures while performing the role outlined above.

Qualifications

• B.A. and/or graduate from ABA approved paralegal program.
• Minimum 3-5 years of experience as a paralegal or legal assistant in a law firm or corporate environment, preferably in a transactional group.
• Strong computer proficiency in Microsoft Word, Excel, Powerpoint and Adobe Professional.
• Notary public or eligibility to become a notary public.
• Excellent organizational skills with attention to detail.
• Strong written and verbal communication skills.
• Teamwork and interpersonal skills.
• Strong problem solving skills.

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Critical Skills
At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.