Join the World's Top Legal Talent Network

• Finalizing and transcribing legal documents and dictation into proper style and form
• Providing a wide variety of legal secretarial services to attorneys
• Relieving clerical staff members as needed
• Independently performing more difficult and responsible duties as required

• A working knowledge of the scanners and case management software
• Experience with transcription software
• Intermediate or advanced experience with Microsoft Office applications
• Strong communication skills with the ability to work independently
• Ability to multi-task, while shifting priorities, in a fast paced environment

Education and Experience: Satisfactory completion of a legal secretarial training program which directly relates to the required knowledge and abilities is highly desirable, and one year of responsible clerical experience plus at least one year of continuous legal secretarial experience in a public or private agency law office which provided the required knowledge and abilities.

Performance Skills: Ability to type accurately at a rate of 65 words per minute.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Considerable knowledge of: the legal terminology, legal forms and documents commonly used in a public agency law office; business English, spelling, grammar and punctuation; word processing equipment; modern legal office practices and procedures; alphabetical, numerical and other filing systems appropriate to public law offices; government or department codes, ordinances, laws regulations, procedures, precedents, policy decisions and written format in order to carry out clerical support and minor administrative functions; records and filing systems of the court.

Working knowledge of: the effective operation and utilization of photocopiers, fax machines and other office machines and equipment; effective operation and utilization of dictation transcription machines and other office machines may be required.

Ability to: perform advanced computer and word processing tasks; transcribe from dictating equipment a wide variety of legal dictation at an acceptable rate of speed may be required; compose, type and assemble information into proper legal form from outlined instructions or established procedures; finalize attorney's work products for filing or mailing; compose routine letters and memoranda; understand and follow complex oral and written instructions, and adhere to established practices and procedures; understand, weigh and apply regulatory, office practice and procedural guidelines to a variety of unrelated situations; research, analyze and resolve specific work problems; assist in orientation and training of subordinate legal clerical staff; use good judgment in making decisions in accordance with existing laws, ordinances, regulations and department policies and procedures; maintain a wide variety of legal files, records and reports; establish and maintain harmonious and effective working relationships with departmental personnel, legal and court related departments and the public; perform basic arithmetic calculations; type accurately at the rate of 65 words per minute.

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.