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About the job

Legal.io is working with a mid-size Real Estate law firm in the LA area to hire a Director of Administration for the law firm. The firm focuses on Real Estate and working with High Net Worth Individuals, so experience in either area is a bonus!

This is a 40hr/week, full-time position. The firm's office is in the Century City neighborhood of LA, and is not remote.

Role Responsibilities:

• Day-to-day operations of the office; prioritize use of support staff and facilities.
• Ensure the effective operation of all Information Technology services as required.
• Manage all employee benefits, including health, dental, FSA, HRA, disability, life, and 401(K).
• Manage all payroll activities utilizing ADP platform and ensure all pay practices are compliant with local, State, and Federal compliance laws.
• Manage equipment, office services and facilities.
• Performs or facilitates and delegates accounting functions as needed. These may include billing preparation of financial statement, management of reports and collections.
• Assists with the annual office budget and planning, forecasting and variance analysis.
• Assists with financial reporting and general ledger accounting.
• Oversee non-attorney staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the firm.
• Conduct performance evaluations, coaching and development of all support staff.
• Manage all employee relations matters for support staff in accordance with firm policy.
• Develop, draft and implement firm policies in consultation with the management committee related to personnel matters and technology.
• Office Space Lease/Real Estate experience working with Building and/or Facilities Management. Space build-out, refurbishment/maintenance of existing space or office relocation.

Qualifications:

• Bachelor’s Degree or equivalent education / experience
• 10+ years of experience, with at least 5+ years of experience managing a law firm
• Tools: MS Office 2010 (Word, Excel, Outlook and PowerPoint). Familiarity with and proficiency in CMS time, billing and accounting systems preferred.

Preferred Qualifications:

• Experience in a litigation or real estate firm

Role Details:

• Anticipated Start Date: August 2021
• Structure: full time, permanent position
• Pay Rate: $125,000 - $145,000
• Location: Century City, California - Los Angeles Metro

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